Accounts Payable Administrator — Growth, Training & 401(k)

Colliers Engineering & Design; Holmdel Township (NJ); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k)/Roth plan

Paid time off

Job summary

Colliers Engineering & Design in Holmdel, NJ, is seeking an Accounts Payable Administrator to process invoices and vendor payments, maintain records, and support month-end activities. The role emphasizes accuracy, confidentiality, and timely payments in a fast-paced environment.

You will work with a skilled team and have opportunities for professional growth while contributing to audit readiness and process improvements.

Qualifications

• High school diploma or GED required; advanced coursework in finance preferred.
• 1–2 years accounts payable or general accounting experience preferred.
• Experience with BST is a plus but not required.
• Detail- and deadline-oriented, with confidentiality.
• Ability to work independently and in a team; strong Excel skills.

Responsibilities

• Process invoices and payment requests with accurate coding and supporting documentation.
• Prepare and process vendor payments, including checks and electronic payments.
• Support AP payment runs by reviewing, matching, and reconciling invoices to payments.
• Respond to inquiries about invoice status and vendor accounts.
• Monitor outstanding checks and coordinate reissues or voids as needed.
• Provide documentation and assist with internal and external audit requests.
• Maintain accurate vendor records, including W-9s and tax info.
• Assist with month-end close activities and year-end 1099 reporting.
• Identify opportunities to improve AP processes and efficiency.

Skills

MS Excel

Analytical ability

Attention to detail

Independent & collaborative work

English reading/writing

Education

High School Diploma or GED

Advanced studies in finance or business administration

Tools

BST

Job description

Colliers Engineering & Design in Holmdel, NJ, is seeking an Accounts Payable Administrator to process invoices and vendor payments, maintain records, and support month-end activities. The role emphasizes accuracy, confidentiality, and timely payments in a fast-paced environment.

You will work with a skilled team and have opportunities for professional growth while contributing to audit readiness and process improvements.