Accounts Payable Administrator

HILGARTWILSON, LLC; Holmdel Township (NJ); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) match

Paid time off

Education reimbursement

Mentorship program

Job summary

Colliers Engineering & Design in Holmdel, NJ is seeking an Accounts Payable Administrator to process provider payments and related tasks. You will ensure accurate coding, documentation, and approvals in line with company policies.

This role offers growth, teamwork with experienced professionals, and opportunities to contribute to month-end close, audits, and vendor records management, including W-9s and 1099s.

Qualifications

• 1-2 years experience in accounts payable or general accounting preferred.
• Detail and deadline-oriented with strong analytical skills.
• Proficiency in Microsoft Excel and ability to learn new systems.

Responsibilities

• Process invoices and payment requests with accurate coding and approvals.
• Prepare and process vendor payments including checks and electronic payments.
• Support AP payment runs by reviewing, matching, and reconciling invoices.
• Respond to inquiries regarding invoice status and vendor activity.
• Maintain vendor records including W-9 documentation and tax info.
• Assist with month-end activities and year-end reporting as needed.
• Identify opportunities to improve accounts payable processes and controls.

Skills

Accounts payable

Excel

Confidentiality

Education

High School Diploma or GED

Finance or business administration studies

Tools

BST

Job description

Overview

Ready to kick-start your career with a growing company where your work makes a real impact? Colliers Engineering & Design is seeking an Accounts Payable Administrator to join our team in Holmdel, NJ to process provider payments and other projects as assigned.

Whether you're a recent college graduate looking to start your professional journey or an early-career professional ready for your next opportunity, Colliers Engineering & Design offers a great place to grow your skills and make an impact. You'll have the opportunity to develop your skills, work alongside experienced professionals, and take on meaningful responsibilities.

Responsibilities

• Process invoices and payment requests, ensuring accurate coding, complete supporting documentation, and appropriate approvals in compliance with company policies and procedures.
• Prepare and process vendor payments, including printed checks and electronic payments, for both scheduled disbursements and urgent payment requests.
• Support accounts payable payment runs by reviewing, matching, and reconciling invoices to corresponding payments.
• Respond to and resolve internal and external inquiries regarding invoice status, payment processing, and vendor account activity.
• Monitor outstanding and unclaimed checks, coordinating with vendors to void, reissue, and update payment records as necessary.
• Provide supporting documentation and assist with internal and external audit requests.
• Maintain accurate vendor records, including W-9 documentation, tax information, and related compliance requirements.
• Assist with accounts payable month-end activities, reconciliations, and reporting as needed.
• Support annual 1099 preparation by maintaining accurate vendor tax information and assisting with year-end reporting.
• Help identify opportunities to improve accounts payable processes, controls, and efficiency.

Qualifications

• High School Diploma or GED.
• Advanced studies in finance or business administration preferred.
• 1-2 years experience accounts payable or general accounting experience preferred.
• Experience with BST preferred but not required.
• Detail and deadline-oriented.
• Analytical and problem-solving skills.
• Ability to maintain high level of confidentiality.
• Ability to work independently and collaboratively in a fast-paced environment.
• Reasonable proficiency in the use of Microsoft Excel.
• Ability to learn and adapt to new systems, processes, and technologies.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $21.20 to $29.14 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

• company paid medical, dental, and vision coverage
• paid pregnancy disability leave
• short- and long-term disability insurance
• life insurance
• a company-matched 401(k)/Roth
• paid time off that includes parental and military leave
• employee referral and professional license bonuses
• a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week

• reimbursement for education
• a free in-house resource for hundreds of educational and self-enrichment courses
• mentorship program
• wellness program
• Women’s Organization
• ongoing philanthropic opportunities