Cash Applications Administrator

HILGARTWILSON, LLC; Holmdel Township (NJ); On-site; USD 44,000 - 61,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Pregnancy disability leave

Disability insurance

Life insurance

401(k) plan

Paid time off including parental &

Military leave benefit

Referral bonuses

Professional license bonuses

Overtime pay policy

Job summary

Colliers Engineering & Design is seeking a Cash Applications Administrator in Holmdel, NJ. This temporary role focuses on accurate posting of payments, account reconciliations, and resolving discrepancies while coordinating with Collections, Project Accounting, GL, and Customer Service teams.

Ideal candidates will have 1–2 years in cash applications or related finance operations, strong Excel skills, and attention to detail.

Qualifications

• High school diploma or GED required.
• General understanding of cash application and accounts receivable.
• Strong analytical and problem-solving abilities.

Responsibilities

• Post and apply customer payments received via checks, ACH, wires, and cards.
• Support lockbox processing as implemented.
• Process customer check payments using RDC.
• Retrieve daily ACH and wire payment information from bank accounts.
• Research and resolve unapplied, misapplied, short-paid, and unidentified cash.
• Prepare and distribute daily cash receipt summaries and maintain supporting documents.
• Collaborate with Collections, Project Accounting, and Customer Service to resolve discrepancies.
• Produce daily, weekly, and monthly cash application and unapplied cash reports.
• Assist with internal/external audit requests and month-end close activities.

Skills

Excel proficiency

Analytical skills

Attention to detail

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Office

Job description

Overview

If you thrive on solving problems, uncovering discrepancies, and ensuring financial accuracy, the Cash Applications Administrator role offers the opportunity to make a measurable impact. Colliers Engineering & Design is seeking a Cash Applications Administrator to join our team in Holmdel, NJ. This is a temporary position with the potential to transition into a full-time role based on business needs and individual performance.

The Cash Applications Administrator is responsible for the accurate and timely application of customer payments, reconciliation of customer accounts, and resolution of payment discrepancies. This role works closely with the Collections, Project Accounting, General Ledger (GL), and Customer Service teams to ensure cash receipts are applied correctly, unapplied cash is resolved promptly, and customer account balances remain accurate. The position requires strong analytical skills, attention to detail, and the ability to identify opportunities for process improvement.

Responsibilities

• Accurately post and apply customer payments received via checks, ACH payments, wire transfers, credit cards, and other payment methods.
• Support future lockbox payment processing activities as the company's lockbox program is implemented.
• Process customer check payments using Remote Deposit Capture (RDC).
• Retrieve daily incoming ACH and wire payment information from multiple bank accounts.
• Research and resolve unapplied, misapplied, short-paid, overpaid, and unidentified cash transactions.
• Prepare and distribute daily cash receipt summaries for all company entities and maintain supporting documentation in designated files.
• Collaborate with Collections, Project Accounting, and Customer Service teams to resolve payment discrepancies and customer inquiries.
• Prepare and distribute daily, weekly, and monthly cash application and unapplied cash reports.
• Support internal and external audit requests by providing required documentation and account information.
• Assist with month-end and year-end close activities, including account reconciliations and reporting.
• Perform other cash application, accounts receivable, and accounting-related duties as assigned.

Qualifications

• High School Diploma or GED required.
• 1-2 years of experience in Cash Applications, Accounts Receivable, Accounting, or related financial operations preferred.
• General understanding of cash application processes, accounts receivable principles, and customer account reconciliations.
• Strong analytical and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to learn and adapt to new systems, processes, and technologies.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $21.20 to $29.14 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.