Accounts Payable Administrator

Colliers Engineering & Design; Holmdel Township (NJ); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k)/Roth plan

Paid time off

Job summary

Colliers Engineering & Design in Holmdel, NJ, is seeking an Accounts Payable Administrator to process invoices and vendor payments, maintain records, and support month-end activities. The role emphasizes accuracy, confidentiality, and timely payments in a fast-paced environment.

You will work with a skilled team and have opportunities for professional growth while contributing to audit readiness and process improvements.

Qualifications

• High school diploma or GED required; advanced coursework in finance preferred.
• 1–2 years accounts payable or general accounting experience preferred.
• Experience with BST is a plus but not required.
• Detail- and deadline-oriented, with confidentiality.
• Ability to work independently and in a team; strong Excel skills.

Responsibilities

• Process invoices and payment requests with accurate coding and supporting documentation.
• Prepare and process vendor payments, including checks and electronic payments.
• Support AP payment runs by reviewing, matching, and reconciling invoices to payments.
• Respond to inquiries about invoice status and vendor accounts.
• Monitor outstanding checks and coordinate reissues or voids as needed.
• Provide documentation and assist with internal and external audit requests.
• Maintain accurate vendor records, including W-9s and tax info.
• Assist with month-end close activities and year-end 1099 reporting.
• Identify opportunities to improve AP processes and efficiency.

Skills

MS Excel

Analytical ability

Attention to detail

Independent & collaborative work

English reading/writing

Education

High School Diploma or GED

Advanced studies in finance or business administration

Tools

BST

Job description

Overview

Ready to kick-start your career with a growing company where your work makes a real impact? Colliers Engineering & Design is seeking an Accounts Payable Administrator to join our team in Holmdel, NJ to process provider payments and other projects as assigned.

Whether you're a recent college graduate looking to start your professional journey or an early-career professional ready for your next opportunity, Colliers Engineering & Design offers a great place to grow your skills and make an impact. You'll have the opportunity to develop your skills, work alongside experienced professionals, and take on meaningful responsibilities.

Responsibilities

• Process invoices and payment requests, ensuring accurate coding, complete supporting documentation, and appropriate approvals in compliance with company policies and procedures.
• Prepare and process vendor payments, including printed checks and electronic payments, for both scheduled disbursements and urgent payment requests.
• Support accounts payable payment runs by reviewing, matching, and reconciling invoices to corresponding payments.
• Respond to and resolve internal and external inquiries regarding invoice status, payment processing, and vendor account activity.
• Monitor outstanding and unclaimed checks, coordinating with vendors to void, reissue, and update payment records as necessary.
• Provide supporting documentation and assist with internal and external audit requests.
• Maintain accurate vendor records, including W-9 documentation, tax information, and related compliance requirements.
• Assist with accounts payable month-end activities, reconciliations, and reporting as needed.
• Support annual 1099 preparation by maintaining accurate vendor tax information and assisting with year-end reporting.
• Help identify opportunities to improve accounts payable processes, controls, and efficiency.

Qualifications

• High School Diploma or GED.
• Advanced studies in finance or business administration preferred.
• 1-2 years experience accounts payable or general accounting experience preferred.
• Experience with BST preferred but not required.
• Detail and deadline-oriented.
• Analytical and problem-solving skills.
• Ability to maintain high level of confidentiality.
• Ability to work independently and collaboratively in a fast-paced environment.
• Reasonable proficiency in the use of Microsoft Excel.
• Ability to learn and adapt to new systems, processes, and technologies.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $21.20 to $29.14 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.