Accounts Payable Administrator

Peach State Truck Centers; Peachtree Corners (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Peach State Truck Centers in the United States is seeking an Accounts Payable Administrator to join our finance team. The role focuses on timely invoice processing, accurate coding, and maintaining strong internal controls.

You will use advanced Excel skills, collaborate with vendors and internal departments, and support month-end close. Prior experience with Nvoicepay/Corpay is a plus; dealership knowledge is preferred.

Qualifications

• Advanced Excel skills are required.
• Experience with Nvoicepay/Corpay is a plus.
• Dealership knowledge is preferred.

Responsibilities

• Process incoming invoices to ensure timely payments.
• Reconcile vendor invoices against statements and obtain approvals.
• Code invoices to the correct location and department for 14 locations; post transactions.
• Maintain Accounts Payable schedules and ensure accuracy of postings.
• Ensure compliance with federal and state tax forms and internal policies.
• Perform any other duties as requested by Management.

Skills

Advanced Excel

Nvoicepay/Corpay

Tools

Nvoicepay/Corpay

Job description

Accounts Payable Administrator

We are seeking an experienced and detail-oriented Accounts Payable Administrator to join our finance team. The ideal candidate will possess advanced Excel skills and be proficient in processing invoices, reconciling accounts, and ensuring timely payments to vendors. Attention to detail, organizational skills, and the ability to work collaboratively in a team environment are essential for success in this role.

Responsibilities

Invoice Processing

• Facilitate expeditious payment cycles by processing incoming e-mail invoices.
• Forward invoices to the appropriate approvers and provide follow-up for all invoices due.

Reconciliation and Approval

• Reconcile vendor invoices against vendor statements within payment terms.
• Resolve discrepancies timely manner and obtain necessary approvals.

Coding and Posting

• Assign proper coding to location and department for 14 locations.
• Maintain Accounts Payable schedules by verifying and posting account transactions accurately.

Compliance and Documentation

• Validate vendor account tax forms to ensure compliance with federal and state laws.
• Communicate with management regarding expense details.

Confidentiality and Security

• Protect the organization's value by maintaining the confidentiality of financial information.

Additional Duties

• Perform any other duties as requested by Management.

Qualifications

Technical Skills

• Advanced Excel skills are required.
• Experience with Nvoicepay/Corpay is a plus.

Organizational Skills

• Ability to prioritize and multi-task effectively.

Team Collaboration

• Thrive in a collaborative, team-player environment.

Communication Skills

• Excellent verbal and written communication skills.
• Autonomy:
• Able to complete tasks accurately and timely with minimal supervision.

Industry Knowledge

• Dealership knowledge is preferred.

Work Environment

• Indoors, Environmentally Controlled

Physical Requirements

• Sitting: Remaining in the seated position
• Near Vision: Clarity of vision at 20 inches or less

Note: Job descriptions may be subject to change based on organizational needs.

This position is contingent upon the successful completion of a pre-employment background check and drug screening. The background check may include verification of criminal history, employment history, educational credentials, and professional references.

Peach State Truck Centers is an Equal Employment Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, sexual orientation, age, national origin, veteran or military status, disability, medical condition, genetic information, or any other characteristic protected by federal, state, or local law.