Accounts Payable Administrator

Peach State Truck Centers; Duluth (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Peach State Truck Centers is seeking an experienced Accounts Payable Administrator to join the finance team. The role focuses on processing invoices, reconciling accounts, and ensuring timely payments to vendors.

Strong Excel skills and meticulous attention to detail are essential. The position supports 14 locations, with responsibilities including coding, posting transactions, and maintaining AP schedules.

Qualifications

• Advanced Excel skills are required.
• Experience with Nvoicepay/Corpay is a plus.
• Ability to prioritize and multi-task effectively.
• Thrive in a collaborative, team-player environment.
• Excellent verbal and written communication skills.
• Autonomy: complete tasks accurately and timely with minimal supervision.
• Dealership knowledge is preferred.

Responsibilities

• Process incoming e-mail invoices to support expeditious payment cycles.
• Forward invoices to appropriate approvers and follow up on due bills.
• Reconcile vendor invoices against statements within terms; resolve discrepancies.
• Assign proper coding to location and department for 14 locations.
• Maintain AP schedules by verifying and posting transactions.
• Validate vendor tax forms to ensure compliance with laws.
• Communicate expense details with management.
• Perform other duties as requested by management.

Skills

Advanced Excel

Communication

Autonomy

Team collaboration

Tools

Nvoicepay/Corpay

Job description

Peach State Truck Centers - Corporate
Duluth, GA 30097, USA

Description

Accounts Payable Job Description:

Position: Accounts Payable Administrator

Job Summary: We are seeking an experienced and detail-oriented Accounts Payable Administrator to join our finance team. The ideal candidate will possess advanced Excel skills and be proficient in processing invoices, reconciling accounts, and ensuring timely payments to vendors. Attention to detail, organizational skills, and the ability to work collaboratively in a team environment are essential for success in this role.

Responsibilities

• Facilitate expeditious payment cycles by processing incoming e-mail invoices.
• Forward invoices to the appropriate approvers and provide follow-up for all invoices due.
• Reconciliation and Approval:
• Reconcile vendor invoices against vendor statements within payment terms.
• Resolve discrepancies timely manner and obtain necessary approvals.
• Coding and Posting:
• Assign proper coding to location and department for 14 locations.
• Maintain Accounts Payable schedules by verifying and posting account transactions accurately.
• Compliance and Documentation:
• Validate vendor account tax forms to ensure compliance with federal and state laws.
• Communicate with management regarding expense details.
• Confidentiality and Security:
• Protect the organization's value by maintaining the confidentiality of financial information.
• Additional Duties:
• Perform any other duties as requested by Management.

Qualifications

• Technical Skills:
• Advanced Excel skills are required.
• Experience with Nvoicepay/Corpay is a plus.
• Organizational Skills:
• Ability to prioritize and multi-task effectively.
• Thrive in a collaborative, team-player environment.
• Communication Skills:
• Excellent verbal and written communication skills.
• Autonomy:
• Able to complete tasks accurately and timely with minimal supervision.
• Industry Knowledge:
• Dealership knowledge is preferred.

Indoors, Environmentally Controlled

Physical Requirements

• Sitting: Remaining in the seated position
• Near Vision: Clarity of vision at 20 inches or less

If you meet these qualifications and are looking to contribute your skills to a dynamic finance team, we invite you to apply for this exciting opportunity. Join us in our commitment to financial accuracy and efficiency as we continue to grow and succeed.

Note: Job descriptions may be subject to change based on organizational needs.

This position is contingent upon the successful completion of a pre-employment background check and drug screening. The background check may include verification of criminal history, employment history, educational credentials, and professional references.

Peach State Truck Centers is an Equal Employment Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, sexual orientation, age, national origin, veteran or military status, disability, medical condition, genetic information, or any other characteristic protected by federal, state, or local law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.