Accounts Payable Administrative Specialist

Planar Monolithics Industries, Inc.; Frederick (MD); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401K with company match

Paid time off

Opportunities for career growth and de

Development opportunities

Job summary

Planar Monolithics Industries, Inc. is seeking an Administrative Assistant in Frederick, MD to manage accounts payable, verify invoices, and ensure timely payments.

The role requires excellent attention to detail, strong organization, and the ability to handle multiple tasks in a fast-paced environment. Key responsibilities include processing invoices, reconciling statements, maintaining documentation, and supporting month-end close.

Qualifications

• Proficient in Microsoft Office 365 (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Able to multitask and prioritize workload.
• Capable of following directions with minimal supervision.
• Maintain professional appearance for customer/vendor interface.
• Familiarity with MRP systems preferred.

Responsibilities

• Review and verify invoices and payment requests.
• Process invoices in accounting software and ensure correct approval for payments.
• Monitor accounts to ensure timely payments and resolve discrepancies.
• Reconcile vendor statements and correct variances.
• Maintain files and documentation in compliance with policy.
• Assist with month-end closing activities related to accounts payable.
• Communicate with vendors and internal departments to resolve payment issues.
• Daily updating and maintenance of reports to meet deadlines.
• Answer phones and direct calls to the correct party.
• Assist with administrative tasks with purchasing, sales, & marketing.

Skills

Microsoft Office 365

Organized

Attention to detail

Multitasking

Follow directions

Professional appearance

MRP system

Career growth mindset

Education

High School Diploma or GED

Job description

Planar Monolithics Industries, Inc. is seeking an Administrative Assistant in Frederick, MD to manage accounts payable, verify invoices, and ensure timely payments.

The role requires excellent attention to detail, strong organization, and the ability to handle multiple tasks in a fast-paced environment. Key responsibilities include processing invoices, reconciling statements, maintaining documentation, and supporting month-end close.