Accounts Payable Administrative Coordinator

G.S. Precision, Inc.; Brattleboro (VT); On-site; USD 30,000 - 35,000; Full time

Benefits offered by this job

Health Insurance

Paid Holidays Day One

Company Paid Life and AD&D Insurance

Company Paid Short-Term Disability

401(k) Matching Retirement Plan

Employer Funded Health Reimbursement

Flexible Spending Account

Generous Paid Time Off

Dependent Care Spending Account

Employee Assistance Program

Educational Assistance Program

Employee Referral Bonus

Safety Shoe Allowance

Prescription Safety Glasses Program

Shift Differentials

Bereavement Leave

Job summary

G.S. Precision, Inc. in Brattleboro, VT seeks an Accounts Payable Administrative Coordinator to provide essential AP support, document control, and vendor communications. This on-site role requires strong organizational skills and accuracy in handling invoices, packing slips, and correspondence.

You will assist with check runs, payments, and documentation while collaborating with internal teams to ensure timely processing and accurate records. Prior AP experience preferred.

Qualifications

• Strong attention to detail and organizational skills.
• Proficient in handling confidential financial information.
• Experience with document management and AP processes.

Responsibilities

• Match packing slips to invoices and maintain file naming consistency.
• Process incoming mail, scan documents, and organize electronic records.
• Assist with weekly AP check runs and validate payment details.
• Verify remittance addresses and prepare remittance documentation.
• Support freight cost allocation and vendor communications.

Skills

Attention to detail

Organization

Written communication

Verbal communication

Multitasking

Confidential information handling

Microsoft Office

Tools

Microsoft Office

Job description

G.S. Precision manufactures critical components for the Aerospace and Defense industries. With 700 employees across four integrated locations totaling 230,000 sq. ft., we draw on 60+ years of experience and cutting-edge technology to deliver consistent, high-quality results.

Our Mission & Values

To provide a proud, caring, and safe environment that allows our team to thrive in delivering value to our customers. We encourage creative thinking and problem solving. We grow our company through open communication, strong leadership, and continuous improvement that benefits our customers, employees, their families, and our communities.

Our Vision

To be the most trusted global partner in precision manufacturing and assembly of highly engineered mission critical products, recognized for our commitment to innovation, quality, and ability to enable our customers success.

Generate Sustained Profitability

We offer a competitive benefits package, which includes but not limited to:

• Comprehensive Health, Dental and Vision Care Coverage (Starting the Next Full Month After Hire)
• Paid Holidays starting on Day ONE
• Company Paid Life and AD&D Insurance
• Company Paid Short-Term Disability
• 401 (k) Matching Retirement Plan
• Employer Funded Health Reimbursement Account
• Flexible Spending Account
• Generous Paid Time Off
• Dependent Care Spending Account
• Employee Assistance Program
• Educational Assistance Program
• Employee Referral Bonus
• Safety Shoe Allowance
• Prescription Safety Glasses Program
• Shift Differentials for 2nd and 3rd Shifts
• Bereavement Leave

Accounts Payable Administrative Coordinator

On-site Brattleboro Vt

Position Summary

The Accounts Payable Administrative Coordinator is responsible for providing administrative and operational support to the Accounts Payable function. This position plays a key role in maintaining accurate financial documentation, supporting invoice processing, managing packing slips and incoming correspondence, and assisting with vendor communications. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while ensuring documents and information are accurately maintained and routed to the appropriate individuals or systems. The Accounts Payable Administrative Coordinator will work closely with internal departments, vendors, and the Accounts Payable team to support timely and efficient processing of invoices and payments.

Job Type

Full-time

Key Responsibilities

Document and Packing Slip Management

• Match and attach packing slips to the appropriate invoices.
• Ensure invoice and packing slip documentation is accurately named and maintained in accordance with established filing procedures.
• Upload applicable documents and files to Global Search for accessibility and record retention.

Incoming Mail and Document Processing

• Receive, open, and process incoming mail.
• Scan documents and ensure electronic files are clearly and accurately named.
• Route and store documents in the appropriate folders or systems for processing and retention.
• Assist with the scanning and organization of receipts and other Accounts Payable documentation.

Accounts Payable Payment Support

• Assist with weekly Accounts Payable check runs.
• Review payment documentation to help ensure the correct payment amounts are issued.
• Verify remittance addresses and supporting payment information.
• Prepare checks and remittance documentation for mailing, including removing duplicate remittance copies, preparing envelopes, applying postage, and processing outgoing mail.

Freight and Cost Allocation Support

• Assist with the review and organization of freight bills.
• Support the allocation and breakout of freight costs by the appropriate entity.
• Ensure freight-related documentation is properly named and maintained.

Vendor and Internal Communication

• Contact vendors to obtain required documentation, including W-9 forms.
• Conduct verbal verification with vendors regarding ACH and wire banking information, in accordance with company procedures.
• Communicate ACH and wire payment remittance details to vendors as needed.
• Contact vendors regarding missing invoices and request that invoices be submitted electronically to the designated Accounts Payable email address.
• Follow up with internal employees to obtain missing documentation or information needed to support invoice processing.

Monthly and Ongoing Reporting

• Compile and distribute lists identifying missing information or documentation required to process invoices within the applicable month.
• Maintain organized records to support efficient Accounts Payable operations and document retrieval.

Working Relationships

The Accounts Payable Administrative Coordinator will work closely with the Accounts Payable team, internal departments, receiving personnel, purchasing, and external vendors to support accurate documentation, efficient invoice processing, and timely payment activities.

Position Scope

This position provides essential administrative and operational support to the Accounts Payable function. The role is responsible for maintaining accurate documentation, supporting payment and invoice processes, facilitating communication with vendors and internal stakeholders, and helping ensure that Accounts Payable activities are completed efficiently and in accordance with established company procedures.

Requirements

Required Skills and Competencies

• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to maintain accurate and organized electronic and physical records.
• Proficiency with Microsoft Office applications and document management systems.
• Ability to handle confidential financial and vendor information with professionalism and discretion.
• Strong problem-solving skills and the ability to follow established procedures.
• Ability to work effectively with internal departments, vendors, and members of the Accounts Payable team.

We are looking for people who are highly motivated with the ability to work in a fast paced environment. Must be a professional with strong work ethic and comfortable working as part of a team that includes all levels of the organization.

Come join our team!

G.S. Precision is committed to being an Equal Opportunity Employer (EOE) and to be in compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, natural origin, ethnicity, religion, gender, pregnancy, marital status, sexual orientation, citizenship, genetic disposition, disability or veteran’s status or any other classification protected by State/Federal laws.

Salary Description

$22.00- $25.50 hourly