Accounts Payable Specialist

Gadge USA Inc.; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Annual discretionary cash bonus

Excellent healthcare (medical, dental,

Vision benefits

Paid time off including holidays

401(k) retirement plan with employer 1

Job summary

Gadge USA Inc. in Lake Success, NY, is seeking an Accounts Payable Specialist to join our Finance team. You will process vendor invoices, ensure timely payments, maintain financial records, and resolve billing discrepancies.

The ideal candidate has 2+ years of AP experience, strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This on-site role offers competitive pay and comprehensive benefits.

Qualifications

• Associate's degree in Accounting, Finance, or related field preferred.
• 2+ years of accounts payable experience.
• Understanding of AP processes, invoice matching, and vendor reconciliations.
• Proficiency in Excel and ERP/accounting software.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Review, verify, and process vendor invoices accurately and timely.
• Match invoices with purchase orders, receiving docs, and other records to ensure accuracy.
• Verify proper invoice coding, approvals, and compliance with policies.
• Identify, research, and resolve invoice discrepancies and payment issues.
• Prepare and process vendor payments, including ACH, checks, and wire transfers.
• Maintain accurate vendor information, payment terms, and supporting documentation.
• Reconcile vendor statements, investigate outstanding balances, and follow up on missing invoices or credits.
• Monitor AP aging reports to ensure invoices are paid on time.
• Respond to vendor inquiries and coordinate with internal departments to resolve questions.
• Assist with month-end and year-end closing activities, including reconciliations and accruals.
• Maintain organized AP records to support audits.
• Collaborate with Purchasing, Operations, and other departments to ensure efficient processing.
• Identify opportunities to improve AP processes, accuracy, and efficiency.
• Support special projects and other Finance duties as needed.

Skills

Excel

ERP systems

Attention to detail

Organizational skills

Vendor communication

Education

Associate's degree in Accounting/Finance

Tools

ERP software

Accounting software

Job description

Gadge USA was established in 1993. Our company is a national packaging supply and supply-chain solutions company with an expansive distribution network. We manage packaging portfolios across multiple categories, combined with a scalable service model, which delivers packaging solutions and continuous improvement to our customers.

We are looking for a detail-oriented, organized, and dependable Accounts Payable Specialist to join our Finance team. In this role, you will be responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining financial records, and resolving billing discrepancies.

The ideal candidate has a strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. We're looking for someone who takes ownership of their work, communicates effectively, and enjoys working collaboratively to keep processes running smoothly.

What You Will Do:

• Review, verify, and process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders, receiving documentation, and other supporting records to ensure accuracy.
• Verify proper invoice coding, approvals, and compliance with company policies.
• Identify, research, and resolve invoice discrepancies, pricing differences, and payment issues.
• Prepare and process vendor payments, including ACH, checks, and wire transfers.
• Maintain accurate vendor information, payment terms, and supporting documentation.
• Reconcile vendor statements, investigate outstanding balances, and follow up on missing invoices or credits.
• Monitor accounts payable aging reports to ensure invoices are paid according to established terms.
• Respond to vendor inquiries and work with internal departments to resolve billing and payment questions.
• Assist with month-end and year-end closing activities, including reconciliations and accruals.
• Maintain organized and accurate accounts payable records to support financial reporting and audits.
• Collaborate with Purchasing, Operations, and other departments to ensure invoices and payments are processed efficiently.
• Identify opportunities to improve accounts payable processes, accuracy, and efficiency.
• Support special projects and other Finance department responsibilities as needed.

What You Bring:

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of experience in accounts payable or a similar accounting role.
• Understanding of accounts payable processes, invoice matching, payment processing, and vendor reconciliations.
• Proficiency in Microsoft Excel and experience working with accounting software or ERP systems.
• Strong attention to detail with a high level of accuracy when entering and reviewing financial information.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong problem-solving skills and the ability to investigate and resolve discrepancies.
• Effective written and verbal communication skills, including the ability to work professionally with vendors and internal teams.
• Ability to work independently while collaborating effectively with others.
• A proactive, dependable approach to work with a willingness to take initiative and follow through on responsibilities.
• Ability to handle confidential financial information with professionalism and discretion.
• A willingness to learn new systems, adapt to changing priorities, and contribute to process improvements.

What Success Looks Like:

Success in this role means keeping our accounts payable processes accurate, organized, and running efficiently. You take ownership of your responsibilities, stay on top of deadlines, and proactively follow up on outstanding items. You recognize discrepancies, ask questions when something doesn't look right, and work toward solutions. You're a dependable team member who communicates clearly, pays attention to the details, and understands the importance of getting things right.

We Like People Who:

• Are passionate about “raising the bar” to produce high-quality work and deliverables
• Have a growth mindset, with a thirst for continuous improvement and development
• Thrive in a collaborative team environment, and open to hear suggestions and feedback
• Have empathy and seek to understand others’ perspectives to build strong relationships

What We Offer:

• A competitive salary, including annual discretionary cash bonus
• Your health is important! We offer excellent healthcare (medical, dental, vision) benefits with national providers, short-term and long-term disability insurance, life insurance, employee assistance program, and mental health support programs such as Talkspace and Sondermind
• We provide paid time off including company paid holidays
• We care about your future and offer 401(k) retirement plan, employer match, and a discretionary non-elective profit-sharing program

Additional Information:

The salary range for this role is $60,000 - $65,000 commensurate with the candidate's experience.

Come “en-Gadge” with us and join our innovative, collaborative, and inclusive teams on our journey to Be the best-in-class choice For All Things Packaging®, while fulfilling our Mission: Always Packed with Commitment® to provide a great customer experience, deliver high-quality, custom packaging products and value-added supply chain solutions through a culture of teamwork, strong relationships, and a commitment to excellence. Learn more about us here.

This role will be based in our office located at 3000 Marcus Avenue, Suite 3E03, Lake Success, NY 11042.

Gadge USA, Inc. is a proud equal opportunity employer. All qualified applicants will be considered without regard to race, color, creed, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, marital status, veteran status, or any other category protected by law.