Accounts Payable Specialist | GDN

Bobcat Company; Valley Park (MO); Vor Ort; USD 40.000 - 50.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental insurance

Vision insurance

Life & Disability policies

Employee Discounts

401K Plan with Company Match

Flexible Spending Account

Paid Holidays & Vacation

Zusammenfassung

Bobcat - GDN is seeking an Accounts Payable Specialist to handle data entry, invoice processing, and vendor communications in a fast-paced office setting. You will verify codes and ensure accuracy across the AP workflow.

Responsibilities include entering invoices in CDK, resolving discrepancies, assisting with check runs, and reconciling monthly vendor statements while maintaining compliance and confidentiality. Strong attention to detail required.

Qualifikationen

• Knowledge of word processing, basic spreadsheet and database maintenance.
• Basics of database entry.
• Some Accounts Payable experience preferred.

Aufgaben

• Sort daily AP mail and forward for approval.
• Assign GL codes to invoices.
• Enter invoice data into the accounting system (CDK).
• Review data discrepancies and request clarification.
• Perform data verification per company procedures.
• Assist with monthly vendor statement reconciliation.
• Communicate with employees and vendors regarding payments.

Kenntnisse

Word processing

Spreadsheet

Database maintenance

Accounts Payable experience

Tools

CDK

Jobbeschreibung

We take pride in our culture and strive to make Bobcat - GDN a place where people want to work, achieve excellence, remain curious and humble, and build lifelong relationships.

Summary/Objective

The Accounts Payable Specialist performs the data entry of Accounts Payable information to maintain accounting database(s). This position is responsible for accuracy, efficiency, and retrieval of processed data.

Essential Functions

• Sorting the daily accounts payable mail and forwarding to the appropriate person/department for approval
• Assigning the proper GL account code to invoices
• Inputting invoice data into the accounting system (CDK)
• Reviewing discrepancies in data received, requesting clarification or advising supervisor of issues related to data.
• Performing data verification routines in accordance with company procedures
• Assisting with the check run preparation 3 times a month
• Assisting with reconciling the monthly vendor statements
• Communicating with employees and vendors regarding payments and transaction
• Request W9 and COI on new vendors
• Assist with the inventory receiving process, including the following:
• Responsible for transportation billing and PO accuracy and entry
• Verifying PO accuracy
• Recording the cost for each unit into the accounts payables system
• Scanning invoice into the accounts payable system
• This position requires processing a heavy volume of transactions
• Attention to detail and accuracy are essential in this position

Competencies include the following:

• Thoroughness and Attentive to Details.
• Keyboard/Typing Skills.
• Time Management.

Supervisory Responsibility

This position has no supervisory responsibilities.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Position Type/Expected Hours of Work

Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 7:30 a.m. to 4:00 p.m. Overtime as needed based on workload and agreed upon with manager.

Travel

No travel is expected for this position.

Required Education and Experience

• Knowledge of word processing, basic spreadsheet, and database maintenance
• Basics of database entry
• Some Accounts Payable experience is preferred

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Health, Dental, Vision, Life & Disability Policies
• Employee Discounts
• 401K Plan with Company Match
• Flexible Spending Account
• Paid Holidays & Vacation

Pre-Employment drug screens & proof of employment eligibility (E-Verify) are required for any position offered.

We are always on the lookout for people who bring fresh perspective and life experiences to our team.