Accounts Payable Administrative Assistant - Accounting

DCCM; Houston (TX); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical plans

Dental & vision

Life insurance

Disability insurance

Flexible spending accounts

401(k) with company match

Paid time off

10 paid holidays

Alternative work schedules

Job summary

DCCM is seeking an Accounts Payable Administrative Assistant to support the AP team by reviewing expense reports, maintaining documentation, and handling AP communications. The role requires accuracy, organization, and the ability to manage multiple tasks in a collaborative environment.

Ideal candidates will have 1–3 years of administrative or AP experience, proficiency with Microsoft Office, and strong communication skills. On-site Houston, TX location with a comprehensive benefits package.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1-3 years of administrative, accounts payable, or finance experience preferred.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.

Responsibilities

• Review employee expense reports for accuracy and completeness.
• Maintain supporting documentation for AP.
• Manage AP-related communications.
• Assist with AP tasks to ensure timely processing.
• Track corporate credit card receipts from employees.
• Ensure compliance with corporate credit card policies.
• Monitor Accounts Payable email inbox and respond professionally.
• Route email requests to appropriate team members.
• Support month-end close activities and other AP duties.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Independence and teamwork

Education

High school diploma or equivalent

Associate degree in Accounting/Business Administration or related field

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Description

Are you interested in a career in the fun, exciting, yet stable field of civil engineering? DCCM takes pride in our exceptional staff and considers our team critical to the company’s success. Providing professionals with the tools and training they need to achieve excellence in their careers is key to employee engagement and productivity. Our goal is to foster a work environment that attracts top talent, inspires innovation, and renders excellence in service to our clients.

The Accounts Payable (AP) Administrative Assistant provides administrative support to the Accounts Payable team. This role is responsible for reviewing employee expense reports for accuracy and completeness, maintaining supporting documentation, managing AP-related communications, and assisting with various accounts payable and administrative tasks to ensure timely and accurate processing.

What you will do:

• Review employee expense reports for accuracy, completeness, compliance with company policies, and required supporting documentation; follow up with employees and managers to resolve discrepancies and obtain missing information prior to processing.
• Track and collect outstanding corporate credit card receipts from employees.
• Assist in maintaining compliance with corporate credit card policies.
• Monitor and manage the Accounts Payable email inbox, ensuring timely responses and follow-up.
• Respond to routine email inquiries from employees, vendors, and internal departments in a professional manner.
• Route email requests and correspondence to appropriate team members as needed.
• Provide administrative support to the Accounts Payable team, including filing, documentation management, and other departmental tasks.
• Support month-end close activities and special projects as assigned.
• Perform other duties and responsibilities as needed to support the Accounts Payable function.

Who you are:

You are an organized and detail-oriented professional who ensures accuracy, stays on top of multiple priorities, and communicates effectively with employees, vendors, and team members. You take pride in keeping processes running smoothly and efficiently. You are reliable, proactive, and committed to delivering high-quality work.

What you bring:

• High school diploma or equivalent required; associate degree in Accounting, Business Administration, or related field preferred.
• 1-3 years of administrative, accounts payable, accounting, or finance experience preferred.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

The things about us you will appreciate!

• Our comprehensive benefit package includes the following:
• Three medical plan options (2 PPOs and a HDHP)
• Dental & vision plans
• Company-paid group life, short and long-term disability insurance
• Voluntary Life Insurance
• Flexible and Dependent care spending accounts
• Additional Supplemental plans (Critical Illness, Hospital Indemnity, Accident)
• 401(k) with company match
• Paid Time Off (PTO) which starts accruing upon hire
• 10 Paid Holidays
• Alternative Work Schedules