Accounts Payable Administrative Assistant - Accounting

DCCM; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical plan options

Dental & vision plans

Company-paid group life & disability

401(k) with company match

Paid Time Off

10 paid holidays

Alternative work schedules

Job summary

DCCM is seeking an Accounts Payable Administrative Assistant in Houston, TX. This full-time role supports the AP team with expense reports, card- receipt tracking, and routine vendor inquiries.

The ideal candidate will have 1–3 years in administrative or AP/finance roles, and strong MS Office skills. A high school diploma is required; an associate degree is preferred. Excellent organization and communication are essential.

Qualifications

• High school diploma or equivalent is required; an associate degree in Accounting, Business Administration, or a related field is preferred.
• 1-3 years of administrative, accounts payable, accounting, or finance experience is preferred.
• Proficiency with Microsoft Office applications, especially Excel, Outlook, and Word.

Responsibilities

• Review employee expense reports for accuracy and compliance with company policies; follow up with employees/managers to resolve discrepancies.
• Track and collect outstanding corporate credit card receipts from employees.
• Assist in maintaining compliance with corporate credit card policies.
• Monitor Accounts Payable email inbox and respond to routine inquiries professionally.
• Route email requests to appropriate team members and provide general administrative support to the AP team.
• Support month-end close activities and special projects as needed.
• Perform other duties to support the Accounts Payable function.

Skills

Attention to detail

Written and verbal communication

Time management

Education

High School Diploma or equivalent

Associate degree in Accounting/Business Administration (preferred)

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Description

Are you interested in a career in the fun, exciting, yet stable field of civil engineering? DCCM takes pride in our exceptional staff and considers our team critical to the company’s success. Providing professionals with the tools and training they need to achieve excellence in their careers is key to employee engagement and productivity. Our goal is to foster a work environment that attracts top talent, inspires innovation, and renders excellence in service to our clients.

Job Type

Full-time

Description

Are you interested in a career in the fun, exciting, yet stable field of civil engineering? DCCM takes pride in our exceptional staff and considers our team critical to the company’s success. Providing professionals with the tools and training they need to achieve excellence in their careers is key to employee engagement and productivity. Our goal is to foster a work environment that attracts top talent, inspires innovation, and renders excellence in service to our clients.

The Accounts Payable (AP) Administrative Assistant provides administrative support to the Accounts Payable team. This role is responsible for reviewing employee expense reports for accuracy and completeness, maintaining supporting documentation, managing AP-related communications, and assisting with various accounts payable and administrative tasks to ensure timely and accurate processing.

What You Will Do

• Review employee expense reports for accuracy, completeness, compliance with company policies, and required supporting documentation; follow up with employees and managers to resolve discrepancies and obtain missing information prior to processing.
• Track and collect outstanding corporate credit card receipts from employees.
• Assist in maintaining compliance with corporate credit card policies.
• Monitor and manage the Accounts Payable email inbox, ensuring timely responses and follow-up.
• Respond to routine email inquiries from employees, vendors, and internal departments in a professional manner.
• Route email requests and correspondence to appropriate team members as needed.
• Provide administrative support to the Accounts Payable team, including filing, documentation management, and other departmental tasks.
• Support month-end close activities and special projects as assigned.
• Perform other duties and responsibilities as needed to support the Accounts Payable function.

Who You Are

You are an organized and detail-oriented professional who ensures accuracy, stays on top of multiple priorities, and communicates effectively with employees, vendors, and team members. You take pride in keeping processes running smoothly and efficiently. You are reliable, proactive, and committed to delivering high-quality work.

What You Bring

• High school diploma or equivalent required; associate degree in Accounting, Business Administration, or related field preferred.
• 1-3 years of administrative, accounts payable, accounting, or finance experience preferred.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

The things about us you will appreciate!

• Our comprehensive benefit package includes the following:
• Three medical plan options (2 PPOs and a HDHP)
• Dental & vision plans
• Company-paid group life, short and long-term disability insurance
• Voluntary Life Insurance
• Flexible and Dependent care spending accounts
• Additional Supplemental plans (Critical Illness, Hospital Indemnity, Accident)
• 401(k) with company match
• Paid Time Off (PTO) which starts accruing upon hire
• 10 Paid Holidays
• Alternative Work Schedules