Accounts Payable Admin - Dynamic Team & Impact

CFS; Portland (OR); On-site; USD 45,000 - 60,000; Full time

Job summary

CFS in Portland, OR, seeks an Accounts Payable Admin to join a growing finance team. You will process vendor invoices, payments, resolve inquiries, and maintain AP records, collaborating with purchasing and operations.

The role emphasizes accuracy, timely payments, and strong communication with vendors and staff. Proficiency with Microsoft Office and QuickBooks is a plus; on-site environment supports cross-functional collaboration in a purpose-driven company.

Qualifications

• Detail-oriented and accurate in handling numbers and data.
• Organized with ability to manage multiple tasks across departments.
• Analytical mindset to identify issues in AP processes.
• Strong communication style and customer service skills.
• Ability to adapt to new software tools like Office 365 and QuickBooks.
• Collaborative team player with a proactive approach.
• Attention to deadlines and compliance with internal controls.
• Experience with vendor management and reimbursements is a plus.
• Experience working in an environmental or mission-driven organization is beneficial.

Responsibilities

• Processes vendor invoices and payments (checks, EFTs, online).
• Resolves vendor inquiries and payment discrepancies.
• Reconciles accounts payable transactions and vendor statements.
• Reviews and records expense allocations and employee reimbursements.
• Maintains accurate financial records and files.
• Coordinates payables-related banking activities.
• Manages office supply orders and inventory.
• Assists Controller with projects, accounts receivable, and admin tasks.
• Provides customer service to vendors and staff.

Skills

Detail-oriented

Organized

Analytical

Customer service

Tools

Microsoft Office

Microsoft Teams

QuickBooks

Job description

CFS in Portland, OR, seeks an Accounts Payable Admin to join a growing finance team. You will process vendor invoices, payments, resolve inquiries, and maintain AP records, collaborating with purchasing and operations.

The role emphasizes accuracy, timely payments, and strong communication with vendors and staff. Proficiency with Microsoft Office and QuickBooks is a plus; on-site environment supports cross-functional collaboration in a purpose-driven company.