Accounts Payable Admin

CFS; Portland (OR); On-site; USD 45,000 - 60,000; Full time

Job summary

CFS in Portland, OR, seeks an Accounts Payable Admin to join a growing finance team. You will process vendor invoices, payments, resolve inquiries, and maintain AP records, collaborating with purchasing and operations.

The role emphasizes accuracy, timely payments, and strong communication with vendors and staff. Proficiency with Microsoft Office and QuickBooks is a plus; on-site environment supports cross-functional collaboration in a purpose-driven company.

Qualifications

• Detail-oriented and accurate in handling numbers and data.
• Organized with ability to manage multiple tasks across departments.
• Analytical mindset to identify issues in AP processes.
• Strong communication style and customer service skills.
• Ability to adapt to new software tools like Office 365 and QuickBooks.
• Collaborative team player with a proactive approach.
• Attention to deadlines and compliance with internal controls.
• Experience with vendor management and reimbursements is a plus.
• Experience working in an environmental or mission-driven organization is beneficial.

Responsibilities

• Processes vendor invoices and payments (checks, EFTs, online).
• Resolves vendor inquiries and payment discrepancies.
• Reconciles accounts payable transactions and vendor statements.
• Reviews and records expense allocations and employee reimbursements.
• Maintains accurate financial records and files.
• Coordinates payables-related banking activities.
• Manages office supply orders and inventory.
• Assists Controller with projects, accounts receivable, and admin tasks.
• Provides customer service to vendors and staff.

Skills

Detail-oriented

Organized

Analytical

Customer service

Tools

Microsoft Office

Microsoft Teams

QuickBooks

Job description

Accounts Payable Admin – great team environment

About The Company & Opportunity

• Join a respected and purpose-driven organization dedicated to environmental stewardship and resource recovery. With decades of leadership in Oregon’s recycling and sustainability efforts, this company is known for its operational excellence, reliability, and positive community impact. They offer a collaborative, hands‑on work culture where employees are appreciated for their accuracy, problem-solving, and team‑oriented mindset.
• This is an excellent opportunity for an Accounting Assistant who thrives in a dynamic role, enjoys working across departments, and takes pride in supporting both internal teams and external vendor relationships.
• Some of the employee reviews say things like:
  • “Treated like family and they truly value your opinion and input. Best management team ever.”
  • “Great team environment. Supportive and always encouraging.”
  • “Leadership is second to none. They have a personal interest in their employee’s well‑being.”
  • “… every branch you visit, is filled with good, noble, and generous people which is a testament to the company culture.”

Overview Of The Accounting Assistant Role

• Processes vendor invoices and payments (checks, EFTs, online).
• Resolves vendor inquiries and payment discrepancies.
• Reconciles accounts payable transactions and vendor statements.
• Reviews and records expense allocations and employee reimbursements.
• Maintains accurate financial records and files.
• Coordinates payables‑related banking activities.
• Manages office supply orders and inventory.
• Assists Controller with projects, accounts receivable, and admin tasks.
• Provides customer service to vendors and staff.

Preferred Qualifications For The Accounting Assistant Role

• Detail‑oriented, organized, and analytical.
• Friendly and professional communication style and customer service abilities.
• Adaptable to new software - Microsoft Office, Microsoft Teams, and QuickBooks are a plus