Accounts Payable & Accounts Receivable Specialist - Commerce, California

Nexicse Varieties; Commerce, Northern (CA, KY); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Med/Dent/Vision

401K

Lif Ins

AD&D

EAP

PTO

Job summary

Nexicse Varieties seeks an Accounts Payable & Accounts Receivable Specialist in Commerce, California. You will manage high-volume AP in Microsoft Dynamics 365 and coordinate nationwide AR activities to support a centralized AR hub.

The role requires meticulous data entry, strong Excel skills, and the ability to meet tight end-of-month deadlines while driving process improvements. Salary ranges from $24 to $30 per hour with full benefits and standard hours Monday–Friday.

Qualifications

• Extensive experience with D365 or equivalent ERP system.
• Intermediate Excel skills: Pivot Tables and VLOOKUPs.
• Strong understanding of AR cycle and accrual accounting.

Responsibilities

• Process 600–700 vendor invoices per month in D365 with high accuracy.
• Coordinate nationwide customer payment information and distribution in D365.
• Input invoice data into the system with accurate vendor info, amounts, GL coding, and terms.
• Verify invoices against receiving documents and ensure timely payments.
• Prioritize invoices based on cash discounts and payment terms.
• Review and reverse accruals in subsequent periods as needed.
• Monitor payments, resolve past-due issues, and maintain audit-ready docs.
• Support process improvements in AP processes and systems.
• Investigate discrepancies with sales reps and branches; retrieve PODs from 3PL portals.
• Perform daily bank reconciliations and ensure proper application of payments.

Skills

D365 Dynamics

High-volume AP

Pivot Tables

VLOOKUP

Power BI

Vendor invoices

Tools

D365 ERP

Power BI

Job description

Accounts Payable & Accounts Receivable Specialist

Accounts Payable & Accounts Receivable Specialist - Commerce, California

JOB LOCATION:

Job Summary:

We are seeking a detail-oriented and collaborative Accounts Payable & Accounts Receivable Specialist to join our Head Office Accounting team. This is a critical role requiring immediate proficiency in Microsoft Dynamics (D365) to manage our day-to-day fiscal operations and support our transition toward a centralized AR hub.

Job Duties:

• Review, code, and process high-volume vendor invoices (600 to 700 per month) with high accuracy and efficiency within D365.
• Serve as the D365 central point of coordination for nationwide customer payment information and distribution.
• Accurately input invoice data (e.g. vendor information, amounts, GL coding, receiving information, and payment terms) into the system.
• Verify invoices against receiving documents.
• Ensure all invoices are processed and scheduled for payment in accordance with due dates.
• Prioritize invoices according to cash discount potentials and payment terms.
• Review and reverse accruals in subsequent periods upon receipt of invoices.
• Monitor accounts to ensure payments are up to date and resolve past-due issues.
• Maintain organized and audit-ready documentation for all transactions.
• Support continuous improvement initiatives in AP processes and systems.
• Ensure all expenses comply with company policies and maintain proper documentation for audit purposes.
• Investigate and resolve discrepancies with sales representatives and supporting branch teams, including retrieving EDI related information.
• Retrieve POD documentation from 3PL provider portals.
• Perform daily bank reconciliation between cash receipts and amounts applied by branches for nationwide customers to ensure completeness and accuracy.
• Monitor unapplied or missed transactions and ensure all payments are properly applied by month end.
• Support branches in processing deductions by nationwide customers efficiently including gathering backup and facilitating resolution.
• Build and maintain strong working relationships with branch teams to ensure smooth AR operations, primarily for nationwide customers.
• Identify process gaps and support continuous improvement initiatives aimed at strengthening AR processes and performance.
• Leverage D365 and new technologies to identify process gaps and strengthen AR performance.
• Complete special projects as assigned.
• Perform other related duties.

Special Requirements:

• Extensive experience in D365 or an equivalent enterprise ERP system is mandatory.
• Intermediate Excel skills, specifically Pivot Tables and VLOOKUPs.
• A solid understanding of the full AR cycle and accrual accounting entries.
• Proven ability to meet tight month-end deadlines while managing high-volume transactions.
• Strong communication skills to work with nationwide sales teams and branch AR staff.
• Experience with Power BI for advanced data reporting and analysis preferred.
• A proactive problem-solver with a focus on continuous improvement and automation.
• Critical and analytical thinking skills required.
• Strong attention to detail.
• Dependable work ethic.
• Team-oriented with the ability to collaborate across departments.

Hours:

Monday to Friday 8:30 AM to 5:00 PM

$ 24.00 ~ $ 30.00 / hour

• Med/Dent/Vision
• 401K
• Lif Ins
• AD&D
• EAP
• PTO