Accounts Payable Specialist

Paylocity; Troy (MI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

365 Retail Markets is seeking an Accounts Payable Specialist to join the Finance Department. The role focuses on AP operations, customer account maintenance, and month-end close activities, reporting to the Director of Accounting.

Responsibilities include processing AP and vendor invoices, managing AR activities, and ensuring accuracy across ledgers. Ideal candidates have 4+ years in accounting, familiarity with ERP systems, and strong Excel skills.

Qualifications

• 4+ years of hands-on accounting experience with a focus in Accounts Payable.
• Experience with mid-large sized companies preferred.
• Bachelor's degree in Accounting or Finance preferred, but not required.
• Strong working knowledge of AP/AR and banking.
• Proficient in Microsoft Excel and Outlook.
• Self-motivated team player with good communication.
• Experience with Sage X3 ERP system is a plus.

Responsibilities

• Process AP transactions and maintain vendor invoices.
• Maintain AR activities including customer accounts and billing.
• Assist month-end close and reconciliations.
• Collaborate with Purchasing to ensure accurate inventory financials.
• Handle 1099 preparation and filing.
• Perform bank reconciliations and ERP data loads.
• Investigate discrepancies and make corrections.
• Other duties as assigned by Director of Accounting.

Skills

Accounts Payable

Accounts Receivable

Excel

Communication

Education

Bachelor's degree in Accounting or Finance

Tools

Sage X3 ERP

Job description

Description

365 Retail Markets is the most trusted global provider of unattended retail technology, delivering conveniently smart self-service solutions since 2008. The company's all-in-one platform powers retail spaces across food service, global retail, and hospitality with a comprehensive suite of frictionless smart stores, micro markets, vending, catering, and dining point-of-sale options. These technologies can be found worldwide in corporate offices, manufacturing and distribution facilities, educational campuses, hotels, and beyond.

As a nine-time honoree on the Inc. 5000 list of fastest-growing companies in the United States, and with a continually expanding global presence, 365 Retail Markets is committed to growth, innovation, and providing superior, integrated technology that meets the evolving needs of its customers and consumers.

The Accounts Payable Specialist is a member of the Finance Department and reports to the Director of Accounting. The Accounting Specialist will be involved in all aspects of the accounting and finance functions focusing on Accounts Payable operations, customer account maintenance, and month-end close activities.

• Process transactions, reconcile and maintain various accounts and ledgers including accounts payable, vendor invoices, expense reimbursements, billing, travel expenses and other accounting documents
• Maintain control of accounts receivable activities including customer accounts, payment processing, payment plans, contract management, billing activities, banking functions, and overall account maintenance
• Assist with all aspects of month-end close, including reconciliation of B/S and P&L accounts as needed
• Collaborate with Inventory and Purchasing Manager to ensure inventory is tracked accurately and accounted for properly on the financial statements
• Ownership in 1099 preparation and filing annually
• Process bank reconciliations and bank loads into ERP software
• Ensure accuracy, completeness, and timeliness of transactions processed
• Conduct research on discrepancies and make appropriate corrections or adjustments
• Other duties as assigned by the Director of Accounting

Requirements

• 4+ years of hands-on accounting experience with a focus in Accounts Payable?
• Hands-on accounting experience for mid-large company?
• Bachelor's degree (B.A.) in Accounting or Finance preferred, but not required
• Strong working knowledge of accounts payable, accounts receivable, and banking?
• Customer relationship skills beneficial?
• Experience in Sage X3 ERP system extremely helpful, but not required
• Outstanding computer skills including Microsoft Excel and Outlook?
• Self-managed, self-starter able to work in rapidly changing environment?
• A team player with excellent communication skills, both verbal and written?
• Able to interface and maintain effective relationships with all departments, business partners, and employees in a team-oriented environment?