Accounts Receivable Specialist II

Express Employment Professionals - Cincinnati East; Grants Pass (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) employer paid

Long Term Disability insurance

Health and Dental Insurance

Life insurance

Paid time off

Job summary

Express Employment Professionals - Cincinnati East is seeking an Accounts Receivable Specialist II to handle day-to-day AR functions. The role emphasizes accurate invoicing, timely payments, and effective coordination with customers and vendors.

Strong analytical and organizational skills are essential, with experience in AR processes and ERP systems. The position is full-time with standard business hours, offering benefits after probation and opportunities to contribute to process improvements

Qualifications

• Requires high school diploma or equivalent;Bachelor's degree preferred.
• Experience with accounts receivable and ERP/Acumatica is preferred.
• Strong MS Excel and MS Office proficiency.

Responsibilities

• Manage all accounts receivable activities including daily balancing.
• Prepare and send invoices to customers and ensure they are entered.
• Contact customers to ensure on-time payments and resolve discrepancies.
• Record payments and deposit handling and apply to AR.
• Monitor AR aging and initiate collections when needed.
• Maintain ERP records and support internal controls.
• Assist with audits and system upgrades as required.

Skills

Organizational skills

Confidential information

Communication skills

Data entry

Multi-tasking

Accounting software

Excel

MS Office

Accounts receivable

Attention to detail

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Acumatica

ERP system

Job description

TheAccounts Receivable Specialist II is responsible for the day-to-day accounting functions of Accounts Receivable.
This is a full-time position in which the ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong analytical and mathematical, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities.

Accounting Specialist AR Responsibilities

• Bank and Tax reconciliations on daily and monthly basis
• Analyzes customer invoices for accuracy and validity
• Has demonstrated proactive approaches to problem-solving with strong decision-making capability when working with other departments
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Manage & Process all Accounts Receivable
• Resolve discrepancies on statements, deposits, payments, etc.
• Track, record payment transactions
• Work with outside vendors related to AR

Position Responsibility Tasks

• Manage all accounts receivable activities including daily balancing
• Applying strong accounting skills, including accounts receivable
• Participating in activities needed to support the management in planning and reporting
• Preparing and sending invoices to customers and ensuring they are entered
• Contacting customers to ensure accurate and on-time payments
• Print and review all customer invoices for accuracy, resolving any outstanding issues
• Work with varying customer portals to manage Invoices and Accounts Receivable
• Preparing bank deposits of payments received from customers and other sources
• Entering payments into the accounting system
• Working with outside vendors regarding monthly sales tax reporting
• Providing requested documentation for auditors and actuaries
• Performs own clerical duties, such as maintaining paper and electronic files and archiving records
• Assist in accounting and related system upgrades and implementation
• Facilitate and manage handling of confidential information
• Work in systems to ensure credit card payments and refunds are processed accurately
• Processes credit requests and approve credit limits
• Monitor accounts receivable aging and initiates collection activities when necessary
• Maintains records of invoices and support documents within ERP System
• Ensuring internal controls are followed, assisting in developing additional controls
• Answers phones and directs calls as needed
• Other duties as assigned

Qualifications

• Utilizes strong organizational skills to prioritize work, and time management skills
• Proven ability to handle confidential information
• Strong verbal/written communication skills
• Ability to accurately process data entry into software database in a correct and timely manner
• Ability to support company management while setting priorities and handling multiple tasks
• Excellent decision-making skills, problem-solving skills, and ability to communicate the logical approach to management
• Positive, proactive work ethic and approach
• Proficient in accounting software, Excel and all Microsoft office applications
• Strong knowledge of accounts receivable practices and procedures
• High school diploma or equivalent required; Bachelor's degree preferred

Experience

• Familiarity with accounting software, and strong proficiency in MS Excel and other MS Office programs
• Experience in Acumatica or ERP system preferred

• Strong written and spoken communication skills
• Comfortable working with a wide variety of personalities and nationalities
• Must have a minimum of 2 years related experience in accounts receivable or like area

Work Remotely

• Occasionally

Benefits (after probationary period)

• 401(k) employer paid
• Long Term Disability insurance
• Health and Dental Insurance
• Life insurance
• Paid time off

Schedule

• M-F 8-hour shifts (7-3)

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