Accounts Payable/ Accounts Receivable (AP/AR) Clerk

Madera Toyota Chevrolet; Madera (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Bonus Eligibility

Other Ancillary Benefits

Job summary

Madera Toyota Chevrolet is seeking an Accounts Payable/Accounts Receivable Clerk to support financial operations, process invoices, receipts, and daily cash deposits. The role requires accurate record-keeping, timely vendor communications, and close collaboration with internal departments.

The position supports month-end closings and special accounting projects while maintaining privacy and compliance with federal and state regulations. Bilingual English/Spanish is preferred but not required.

Qualifications

• High School Diploma or equivalent required.
• Bachelor’s degree in Business Administration or finance preferred.

Responsibilities

• Process accounts payable invoices, verify accuracy, obtain required approvals, and prepare vendor payments.
• Post all open items in accounts payable daily and reconcile statements.
• Maintain vendor files, analyze vendor accounts, and respond to inquiries.
• Reconcile and deposit service and parts receipts, including charge cards.
• Receipt all monies from vehicle sales and prepare drafts for dealer signature.
• Enter finalized cash receipts and update the AR ledger by customer.
• Prepare daily cash deposits and process credit card deposits.
• Assist with collections and attend court proceedings when required.
• Research and process chargebacks, returns, and bad checks.
• Print AP reports and maintain AP/cash receipt records.
• Assist with monthly closings, audits, and cross-training.

Education

High School Diploma or equivalent

Bachelor’s degree in Business Administration or finance

Job description

Description

The Accounts Payable/Accounts Receivable (AP/AR) Clerk plays a critical role in supporting the dealership’s financial operations by ensuring timely, accurate, and compliant processing of vendor invoices, customer payments, daily receipts, and account reconciliations. This position maintains organized accounting records, assists with collections, and provides responsive communication to vendors, customers, and internal departments. The AP/AR Clerk also supports month-end closing activities, special accounting projects, and cross-department collaboration to uphold the dealership’s financial integrity and operational efficiency.

ESSENTIAL FUNCTIONS

• Process accounts payable invoices, verify accuracy, obtain required approvals, and prepare vendor payments.
• Post all open items in accounts payable daily and reconcile statements to ensure alignment with dealership schedules.
• Maintain vendor files, analyze vendor accounts, and respond promptly to inquiries.
• Reconcile and deposit service and parts receipts, including charge cards, on a daily basis.
• Receipt all monies from vehicle sales, verify balances due, and prepare drafts for dealer signature.
• Enter finalized cash receipts and update the accounts receivable ledger by customer.
• Prepare daily cash deposits, complete cash control sheets, and process credit card deposits.
• Prepare documentation for collections, follow up on delinquent accounts, and attend court proceedings when required.
• Perform background checks on credit applications, approve current charges, and prepare monthly accounts receivable statements.
• Research and process chargebacks, returns, and bad checks.
• Print accounts payable reports, maintain AP files, and file cash receipt records, check stubs, and bank receipts.
• Assist with monthly closings, audits, special projects, and cross-training as directed by management.
• Operate a multi-line phone system and provide professional, timely customer service.
• Maintain a neat, organized work area and uphold professional appearance standards.
• Perform other duties as reasonably assigned.

Requirements

QUALIFICATIONS

• High School Diploma or equivalent required.
• Bachelor’s degree in Business Administration or finance preferred.
• Minimum 2 years of experience in accounts payable, receivable or general accounting is strongly preferred.
• Bilingual English/Spanish preferred.

COMPETENCIES

• Ensures accuracy in financial entries, reconciliations, and documentation.
• Prioritizes daily tasks to meet deadlines in a fast-paced dealership environment.
• Identifies discrepancies, researches issues, and recommends corrective actions.
• Responds professionally to vendor, customer, and internal inquiries.
• Protects sensitive financial and customer information in accordance with federal and state privacy laws.
• Demonstrates strong computer literacy and ability to operate office equipment and accounting systems.
• Provides courteous, timely support to internal and external stakeholders.

BENEFITS WE OFFER

As part of our commitment to supporting our team members, we provide a comprehensive benefits package that includes:

• Health Insurance – quality medical coverage to keep you and your family protected
• Dental Insurance – preventive and restorative care for a healthy smile
• Vision Insurance – coverage for exams, glasses, and contacts
• 401(k) Retirement Plan – with employer contributions to help you plan for the future
• Paid Time Off (PTO) – vacation, sick, and personal days to recharge and refresh
• Bonus Eligibility – performance-based incentives to reward your contributions
• Other Ancillary Benefits – additional perks designed to support your overall well-being