Accounts Payable

Damianos Realty Group; Town of Smithtown (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Damianos Realty Group LLC seeks an experienced Accounts Payable Specialist in Smithtown, NY for a full-time, in-office role. The ideal candidate has 5+ years of hands-on AP experience, can manage a high volume of invoices, and ensure accurate processing and vendor communications.

You will work with multiple internal departments, maintain vendor records, and assist with month-end AP activities in a busy real estate environment.

Qualifications

• Minimum of 5 years of Accounts Payable experience required.
• Experience processing a high volume of invoices.
• Strong understanding of accounts payable procedures and basic accounting principles.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize and manage multiple deadlines.
• Strong communication skills and ability to professionally communicate with vendors and internal staff.
• Proficiency in Microsoft Excel and Outlook.
• Experience with accounting and/or accounts payable software required.
• Experience with MRI and AvidXchange is a plus.
• Commercial real estate, property management, or construction accounts payable experience is strongly preferred.
• Ability to work independently while also collaborating with a team.

Responsibilities

• Process and review a high volume of vendor invoices for accuracy, proper coding, and required approvals.
• Enter invoices into the accounting system accurately and timely.
• Match invoices to purchase orders, contracts, proposals, and supporting documentation.
• Review invoices for duplicate charges, discrepancies, and billing errors.
• Maintain vendor accounts and ensure accurate vendor records.
• Reconcile vendor statements and research outstanding or missing invoices.
• Prepare and process weekly payment runs, including checks and electronic payments.
• Track invoice approvals and follow up with internal team members as needed.
• Respond to vendor inquiries regarding invoice and payment status.
• Assist with month-end accounts payable reconciliation and reporting.
• Maintain organized electronic records of invoices, approvals, and payment documentation.
• Work closely with accounting, property management, construction, and other internal departments.
• Assist with resolving invoice discrepancies and payment issues.
• Ensure invoices and payments are processed in accordance with company procedures and internal controls.

Skills

Accounts Payable

High volume invoices

AP procedures

Attention to detail

Organization / Time management

Deadline prioritization

Communication skills

Excel

Outlook

MRI

AvidXchange

Real estate experience

Team collaboration

Independent work

Tools

MRI

AvidXchange

Job description

Job Description

Job Description

** Location:** Smithtown, NY
** Position:** Full-Time, In-Office
** Experience Required:** Minimum 5 Years of Accounts Payable Experience

We are seeking an experienced and highly organized Accounts Payable Specialist to join our team in Smithtown, NY. The ideal candidate will have a minimum of five years of hands-on accounts payable experience , strong attention to detail, and the ability to manage a high volume of invoices accurately and efficiently.

This is a full-time, in-office position. Candidates must be able to commute to our Smithtown office daily.

Responsibilities

• Process and review a high volume of vendor invoices for accuracy, proper coding, and required approvals
• Enter invoices into the accounting system accurately and timely
• Match invoices to purchase orders, contracts, proposals, and supporting documentation
• Review invoices for duplicate charges, discrepancies, and billing errors
• Maintain vendor accounts and ensure accurate vendor records
• Reconcile vendor statements and research outstanding or missing invoices
• Prepare and process weekly payment runs, including checks and electronic payments
• Track invoice approvals and follow up with internal team members as needed
• Respond to vendor inquiries regarding invoice and payment status
• Assist with month-end accounts payable reconciliation and reporting
• Maintain organized electronic records of invoices, approvals, and payment documentation
• Work closely with accounting, property management, construction, and other internal departments
• Assist with resolving invoice discrepancies and payment issues
• Ensure invoices and payments are processed in accordance with company procedures and internal controls

Qualifications

• ** Minimum of 5 years of Accounts Payable experience required**
• Experience processing a high volume of invoices
• Strong understanding of accounts payable procedures and basic accounting principles
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to prioritize and manage multiple deadlines
• Strong communication skills and ability to professionally communicate with vendors and internal staff
• Proficiency in Microsoft Excel and Outlook
• Experience with accounting and/or accounts payable software required
• Experience with MRI and AvidXchange is a plus
• Commercial real estate, property management, or construction accounts payable experience is strongly preferred
• Ability to work independently while also collaborating with a team

Company Description

Damianos Realty Group LLC, founded in 1968, is a successful family-owned and operated commercial real estate company specializing in cutting-edge office, medical, retail, industrial and land development. The company has created thriving projects throughout Long Island, with locations in Smithtown, Patchogue, Port Jefferson Station, St. James, Stony Brook, Shirley, Islandia, Babylon, Medford, Center Moriches, Hauppauge and Uniondale, NY.

Company Description

Damianos Realty Group LLC, founded in 1968, is a successful family-owned and operated commercial real estate company specializing in cutting-edge office, medical, retail, industrial and land development. The company has created thriving projects throughout Long Island, with locations in Smithtown, Patchogue, Port Jefferson Station, St. James, Stony Brook, Shirley, Islandia, Babylon, Medford, Center Moriches, Hauppauge and Uniondale, NY.