Accounts Payable

First-Service-Corporation; Panama City (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Royal American Companies seeks an Accounts Payable Technician I to support the AP team by processing vendor invoices and payments under supervision. This entry-level role emphasizes accuracy, timely processing, and professional communication with vendors and internal staff.

Ideal candidates have a high school diploma and at least one year of high-volume AP experience; proficiency in MS Excel/Word is preferred, with Sage 300 or OneSite Accounting experience a plus.

Qualifications

• High school diploma or equivalent required; minimum of one year of high-volume accounts payable experience.
• Experience with vendor invoice processing and accurate coding is essential.
• Proficient in MS Excel and Word with strong communication skills.

Responsibilities

• Process and review invoices for documentation, coding, and approval per policy.
• Prepare and upload positive pay files and distribute monthly check-related reports.
• Correspond with vendors and internal staff to resolve issues and ensure timely payments.

Skills

General accounting principles

Vendor invoice processing

Communication skills

MS Excel

Teamwork

Education

High School Diploma or Equivalent

Tools

Sage Construction and Real Estate 300

OneSite Accounting

Job description

At Royal American Companies, we offer more than just jobs; we provide fulfilling careers. If you're ready to join our dynamic team that values your growth and contributions, apply now and take the first step towards an exciting future with us.Job Summary:The Accounts Payable Technician I is an entry level accounting position reporting directly to the Accounts Payable Supervisor. This position provides direct support for processing the day-to-day vendor invoices and payments.Incumbent is expected to have excellent attendance and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism.Essential Job Duties and Responsibilities:Process and review all invoices for proper documentation, accurate coding and appropriate approval according to company policy and proceduresComplete final review process in a timely and accurate manner meeting departmental deadlinesEnsure all import files are received and the data is timely and accurately transferred to accounting systemResearch and resolve problems associated with processing invoicesAssist with daily check processing; including printing, sorting, obtaining signatures and proper distributionResponsible for ensuring the invoice and check images are attached, dailyPrepare and upload positive pay file to financial institutionPrepare and distribute monthly reports: check registers, aging reports, etc.Scan all applicable documents: change invoice journals, void journals, etc.Correspond with vendors, other departmental staff and field staff as needed in a timely and professional mannerAssist with mailing 1099 formsEnsure vendor enrollment paperwork is in compliance with company policy and 1099 reporting requirementsComplete other projects as assigned by SupervisorKnowledge, Skills and Abilities (KSAs):Knowledge and experience of general accounting principles and proceduresSelf-starter able to work within fast-paced, dynamic, team-oriented environment with high volume of invoice processingStrong organizational, time management and prioritization abilitiesExcellent communication, analytical and interpersonal skillProficient in MS Excel and WordEducation and Experience:High School Diploma or EquivalentMinimum of one year of high-volume accounts payable experienceSage Construction and Real Estate 300 software or OneSite Accounting experience a plusPhysical Demands:Must be able work with a computer for a minimum of 7 hours dailyMust be able to read printed materials and computer screenMust be able to effectively and professionally communicate in e-mail, by phone, or in person during the course of the workdayAbility to perform data entry, keyboarding, and mouse functions to complete job duties timely and efficiently.Ability to use phone systems and office machines.