Accounts Payable Spec

Wyoming Machinery Company; Casper (WY); On-site; USD 38,000 - 52,000; Full time

Job summary

Wyoming Machinery Company in Casper, WY is seeking an Accounts Payable Clerk to manage company payments and vendor invoicing. You will verify purchase orders, ensure goods are received, and match invoices to terms in the payable system.

Responsibilities include processing payments to vendors, ensuring sales and use taxes are paid, capturing invoice discounts, and assisting with 1099 compliance and vendor support. Strong attention to detail and Excel/10-key skills are required.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years accounts payable experience with an automated system.
• Solid understanding of AP procedures and ability to resolve discrepancies.
• Basic understanding of accounting principles.

Responsibilities

• Process all company purchases for payment.
• Verify that Purchase Order procedures are followed and invoices match terms.
• Input invoices into the automated payable system.
• Process payments to vendors and capture invoice discounts.
• Ensure sales and use taxes are paid properly.
• Respond to vendor inquiries regarding invoices and payments.
• Assist with 1099 compliance and vendor setup activities.

Skills

AP experience

Analytical skills

Discrepancy resolution

Typing skills

Excel

Word

10-key calculator

Education

High school diploma

Accounting basics

Tools

Automated payable system

Job description

• Process all company purchases for payment
• Verify that Purchase Order procedures are followed, goods have been received and vendor's invoices match the terms of the purchase order
• Input invoices as needed into the company's automated payable system
• Payment of invoices requires the individual to match all the proper documentation to the check issued by the payable system
• Process payments to vendors
• Ensure that all sales and use taxes are paid properly
• Capture all discounts on invoices

ADDITIONAL FUNCTIONS

• Process all incoming and outgoing mail
• Send out W-9 and or resale certificates
• Process new vendor setup requests
• Ensure 1099 compliance and assist with 1099 at year-end
• Assist employees with issues on invoices and PCRD including GL Coding questions
• Respond to vendor inquiries regarding invoices and payments
• Help maintain accounting controls and processes

QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY

• High school graduate or equivalent
• Minimum of 2 years accounts payable experience using an automated payable system
• Solid understanding of accounts payable procedures and responsibilities
• Ability to analyze information contained in the payable documentation
• Basic understanding of accounting principles
• Able to maintain accounts payable files and solve discrepancies with vendors and company personnel
• Basic typing skills and understanding of Excel and Word
• Ability to operate a 10-key calculator by touch
• Detailed oriented and able to manage multiple tasks

PHYSICAL/ENVIRONMENTAL REQUIREMENTS

• Use of various office equipment such as computer terminal, personal computer, telephone, calculator, copier, and automated mail machine.
• Office environment requires professional dress and appearance.
• Use hand for fine manipulation
• Walk/Stand 0-2 hours.
• Lifting up to 25 pounds on an occasional basis.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.