accounts payable

Ultimate Staffing; Las Vegas (NV); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Job summary

Ultimate Staffing is seeking an experienced Accounts Payable Clerk in Nevada to manage full-cycle AP operations, focusing on PO-driven inventory. Reports to Controller within Accounting and is non-exempt.

Responsibilities include paying invoices on terms, matching invoices to POs, reconciling statements, and handling vendor inquiries while maintaining meticulous records. Requires 3–5 years of AP experience and strong Excel/Word skills.

Qualifications

• 3–5 years of accounts payable experience required.
• Proficient in Excel and Word.
• Strong communication with vendors and management.
• Able to maintain professional demeanor under stress.

Responsibilities

• Ensure AP invoices are paid on time according to terms.
• Respond to vendor inquiries via email and phone.
• Match invoices to receivers and PO prices; resolve cost discrepancies.
• Prepare payments according to weekly schedule; issue checks.
• Maintain AP records and reconcile vendor statements.

Skills

Accounts payable

Excel

Word

Vendor communication

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Excel

Microsoft Word

Job description

Ultimate Staffing is actively seeking an experienced Accounts Payable Clerk to join a client's team in Nevada. This role involves managing full-cycle accounts payable operations, particularly on the inventory side where everything is purchase order-driven. The position reports directly to the Controller within the Accounting department and is classified as non-exempt.

Responsibilities

• Ensure all accounts payable invoices for vendors are paid timely according to their terms and maintain accurate record-keeping files.
• Respond to vendor or factor inquiries regarding account status via email and phone.
• Match invoices received with receivers from the warehouse daily. Ensure purchase order prices match invoices and resolve any cost exceptions with the buyer's office.
• Print Received Merchandise but Not Invoiced reports and research discrepancies. Contact vendors for missing invoices and follow up with the warehouse for missing receivers and outstanding credit memos. Reconcile vendor statements regularly.
• Prepare invoices for payment according to the weekly payment schedule, cut and mail checks, and maintain accounts payable record files of paid and outstanding invoices and receiving paperwork.
• Perform various administrative tasks to identify items, complete entries, and audit information. May assist with or handle special projects.
• Perform other duties as assigned during routine operations, special events, or circumstances.

Qualifications

• Three (3) to five (5) years of accounts payable experience is required.
• Dependable, organized, analytical, and detail-oriented.
• Effective communication skills with vendors, management representatives, and co-workers.
• Ability to maintain a professional demeanor while working with others in stressful situations.
• Strong computer skills, including proficiency in Excel and Word software programs.
• Demonstrate initiative and the ability to set priorities.

Education/Experience Requirements

• High School diploma or GED is required.
• Experience working with Purchase Orders system is essential.
• Proficient computer skills, including experience with Excel and Word programs.

Physical Demands

Prolonged periods sitting at a desk and working on a computer.

Work Hours

Monday through Friday, 8:30 AM - 5:00 PM, with a half-hour lunch break.

Benefits

• Medical, dental, and vision insurance.

Additional Details

Salary: $18.00-$21.00 per hour

Location: Nevada

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.