A/P & A/R Specialist

Ultimate Staffing; Henderson (NV); On-site; USD 33,000 - 36,000; Full time

Job summary

Ultimate Staffing Services in Nevada is seeking a detail-oriented A/P & A/R Specialist to manage both payable and receivable functions. You will process invoices, issue invoices, apply cash receipts, reconcile accounts, and support collections while ensuring accuracy and compliance with policies.

Collaborating with internal teams, vendors, and leadership, you will maintain records, manage W-9s, and assist with audits and month-end close in a fast-paced environment. Monday–Friday, 1st shift.

Qualifications

• Associate degree in Accounting, Finance, or related field preferred.
• 3+ years of AP, AR, billing, or accounting experience.
• Experience processing invoices, payments, billing, and cash applications.
• Strong understanding of accounting principles and reconciliations.
• Intermediate Microsoft Excel skills.
• Experience with accounting software; Sage Intacct experience is a plus.

Responsibilities

• The Accounts Payable & Receivable Specialist is responsible for processing invoices, managing vendor payments, maintaining vendor and customer records, issuing invoices, applying cash receipts, reconciling accounts, and supporting collections activities.
• This role works closely with internal teams, vendors, facility partners, and accounting leadership to ensure accurate and timely financial transactions while maintaining compliance with company policies and internal controls.
• Process accounts payable invoices, expense reports, and vendor payments.
• Maintain vendor records, W-9s, payment details, and supporting documentation.
• Review and reconcile vendor statements and resolve payment discrepancies.
• Prepare and issue customer and facility invoices.
• Apply cash receipts and maintain accurate accounts receivable records.
• Monitor outstanding balances and assist with collection efforts.
• Reconcile AP, AR, and related general ledger accounts.
• Support month-end close activities, accruals, and reconciliations.
• Assist with audits, reporting, 1099 preparation, and compliance requirements.
• Maintain organized financial records and safeguard confidential information.
• Collaborate with internal departments to resolve billing and payment issues.

Skills

AP/AR experience

Billing & cash applications

Reconciliations

Communication & problem-solving

Education

Associate degree in Accounting, Finance, or related field preferred.

Bachelor's degree in Accounting, Finance, or Business

Tools

Sage Intacct

Microsoft Excel

Job description

Ultimate Staffing Services is actively seeking a dedicated A/P & A/R Specialist to join a dynamic team in Nevada. This position is crucial in ensuring the smooth processing of both accounts payable and accounts receivable functions. The ideal candidate will have a keen eye for detail and be able to thrive in a fast-paced environment, ensuring accurate financial transactions and compliance with company policies.

Responsibilities

Position Overview

Ultimate Staffing Services is actively seeking a dedicated A/P & A/R Specialist to join a dynamic team in Nevada. This position is crucial in ensuring the smooth processing of both accounts payable and accounts receivable functions. The ideal candidate will have a keen eye for detail and be able to thrive in a fast-paced environment, ensuring accurate financial transactions and compliance with company policies.

Responsibilities

The Accounts Payable & Receivable Specialist is responsible for processing invoices, managing vendor payments, maintaining vendor and customer records, issuing invoices, applying cash receipts, reconciling accounts, and supporting collections activities. This role works closely with internal teams, vendors, facility partners, and accounting leadership to ensure accurate and timely financial transactions while maintaining compliance with company policies and internal controls.

Key Responsibilities

• Process accounts payable invoices, expense reports, and vendor payments.
• Maintain vendor records, W-9s, payment details, and supporting documentation.
• Review and reconcile vendor statements and resolve payment discrepancies.
• Prepare and issue customer and facility invoices.
• Apply cash receipts and maintain accurate accounts receivable records.
• Monitor outstanding balances and assist with collection efforts.
• Reconcile AP, AR, and related general ledger accounts.
• Support month-end close activities, accruals, and reconciliations.
• Assist with audits, reporting, 1099 preparation, and compliance requirements.
• Maintain organized financial records and safeguard confidential information.
• Collaborate with internal departments to resolve billing and payment issues.

Qualifications

• Associate degree in Accounting, Finance, Business, or related field preferred.
• 3+ years of AP, AR, billing, collections, or accounting experience.
• Experience processing invoices, payments, billing, and cash applications.
• Strong understanding of accounting principles and reconciliations.
• Intermediate Microsoft Excel skills.
• Experience with accounting software; Sage Intacct experience is a plus.
• Strong organizational, communication, and problem-solving skills.

Preferred

• Bachelor's degree in Accounting, Finance, or Business.
• Healthcare or regulated industry experience.
• Experience with high-volume AP/AR processing and multi-entity environments.

Required Work Hours

Monday to Friday, 1st shift.

Benefits

This position is ideal for a detail-oriented accounting professional who thrives in a fast-paced environment and enjoys managing both accounts payable and accounts receivable functions.

Additional Details

Salary: $24 - $26 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.