Accounts Payable

River Oaks Country Club; Houston (TX); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) Matching

Paid Time Off

Employee Meals

Complimentary Parking

Annual Christmas Bonus

Scholarship Program

Job summary

River Oaks Country Club in Houston, TX is seeking an Accounts Payable Clerk to manage vendor invoices, payments, and documentation using Bill.com and Jonas Accounting Software.

You will handle ACH, virtual card, and check payments, maintain vendor records, and assist with month-end processes in a fast-paced club environment. This is a full-time role with overtime during busy periods and strong benefits.

Qualifications

• Experience with Bill.com is highly preferred.
• Proficient in Microsoft Excel.
• Experience working in a customer-facing role.
• Understanding basic bookkeeping and accounting skills is required.
• Hospitality experience is preferred.

Responsibilities

• Process vendor invoices through Bill.com with proper coding and approvals.
• Monitor electronic approval workflows and follow up with managers for timely approvals.
• Process vendor payments via ACH, virtual card, and checks according to schedules.
• Communicate with vendors regarding invoice status and inquiries.
• Ensure invoices and documents are scanned and integrated into JONAS Accounting Software.
• Verify postings to the general ledger in a timely manner.
• Administer and reconcile credit card transactions and monthly statements.
• Maintain vendor records and tax reporting requirements.
• Assist with month-end and year-end closing activities and audits.

Skills

Bill.com

Excel

Customer-facing

Bookkeeping basics

Hospitality experience

Tools

Jonas Accounting Software

Bill.com

Job description

River Oaks County Club
Houston, TX 77019, USA

Description

Reporting to the Controller, this Accounts Payable Clerk is responsible for timely and accurate processing of vendor invoices, payments, credit card transactions and supporting documentation for private country club. This position utilizes Bill.com and Jonas Accounting Software to manage electronic invoice approvals, vendor payments, document retention, and accounting system integration while maintaining strong vendor and internal department relationships. The work is fast paced with considerable contact with employees across the Club. This is a full-time position. You must be able to work overtime during busy times of the year (month-end and year-end particularly).

Full Time Opportunity| From $25/hour- Experience Based| Excellent Benefits including 401(k) | Beautiful Employee Facilities | Complimentary Employee Meals & parking

Duties and Responsibilities

• Process vendor invoices through Bill.com and ensure proper coding, approvals, correct sales and use tax and mathematical accuracy with correct supporting documentation.
• Monitor electronic approval workflows and follow up with department managers to ensure timely invoice approvals.
• Prepare and process vendor payments via ACH, virtual card, and check in accordance with approved payment schedules.
• Communicate with vendors regarding invoice status, payment inquiries, statement reconciliations, and discrepancy resolution.
• Ensure invoices, receipts, and supporting documents are scanned, attached, and integrated into JONAS Accounting Software.
• Verify invoices and payment transactions are accurately posted to the general ledger in a timely manner.
• Administer and reconcile credit card transactions and monthly statements.
• Obtain and maintain supporting receipts and documentation for all credit card transactions.
• Maintain vendor records, including W-9 forms and tax reporting requirements.
• Prepare and distribute annual Form 1099s and submit required filings to the IRS.
• Assist with the administration and maintenance of ROM accounts.
• Maintain and reconcile petty cash funds, ensuring all transactions are properly documented and approved.
• Assist with month-end and year-end closing activities, account reconciliations, and audit requests.
• Maintain organized electronic records and comply with the Club's document retention policies.
• Recommend process improvements to enhance efficiency and strengthen internal controls.
• Perform any other duties as assigned by Controller or CFO

Qualifications

• Experience with Bill.com is highly preferred
• Proficient in Microsoft Office, particularly Excel
• Experience working in a customer-facing job
• Understanding basic bookkeeping and accounting skills is required
• Hospitality experience is preferred

Personal Characteristics

• Is easy to approach and talk Has a warm and pleasant demeanor
• Naturally acts with the Member in mind; Is dedicated to meeting the expectations and requirements of Members and the Club
• Organized; arranges information and files in a useful manner
• Numerate; able to think clearly and intelligently about numbers in a practical way
• Enjoys working with a team; encourages collaboration and adept at solving problems with colleagues
• Ability to manage multiple priorities while meeting deadlines.
• High level of accuracy, attention to detail and confidentiality.

The Club and Our Benefits -We offer excellent benefits for full-time positions including: Medical, Dental, Vision; 401(k) Matching & Safe Harbor Contributions; Group/Voluntary Life Insurance; Paid Time Off; Short and Long Term Disability; Annual Christmas Bonus*; Employee Meals*; Complimentary Parking*; Employee Scholarship Program*(*benefits available to all current employees)

Founded in 1923,River Oaks Country Clubis considered among the nation’s premier private clubs and is ranked number 56 of the Top 100 Golf and Country Clubs globally by Platinum Clubs of the World. Situated on 183 acres, the Club has a long-standing reputation of providing members, their families and guests with an exceptional club experience and unparalleled service.

River Oaks Country Club is an Equal Opportunity Employer:River Oaks Country Club grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state or local law.

Disclaimer:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.