Accounting Assistant

FireRock Country Club; Florida; On-site; USD 31,684 - 34,440; Full time

Job summary

A hospitality organization in Florida is seeking an Accounting Assistant – Accounts Payable. This role involves processing vendor invoices, supporting daily financial operations, and maintaining accuracy in accounts payable activities. The ideal candidate will have a high school diploma, some accounting coursework, and 1–3 years of relevant experience. Strong attention to detail and proficiency with accounting software are essential. Experience in a club or service-oriented environment is preferred.

Qualifications

• 1–3 years of experience in accounts payable or general accounting preferred.
• Experience in a hospitality, club, or service-oriented environment is ideal.

Responsibilities

• Review, verify, and process all vendor invoices.
• Prepare and process weekly check runs and ACH payments.
• Assist with month-end closing activities.

Skills

Accounts payable procedures

Basic accounting principles

Accounting software proficiency

Intermediate Excel skills

Attention to detail

Organizational skills

Professional communication

Education

High school diploma or equivalent

Associate degree or coursework in accounting

Tools

Jonas accounting software

Microsoft Office Suite

Job description

Job Details

Salary Range: $23.00 - $25.00 Hourly

Accounting Assistant – Accounts Payable

Department: Accounting
Reports To: Controller
FLSA Status: Non-Exempt
Location: FireRock Country Club

Position Overview

The Accounting Assistant – Accounts Payable is responsible for supporting the daily financial operations of the club, with a strong emphasis on the timely and accurate processing of vendor invoices, expense reports, and payments. This position ensures that all accounts payable activities are performed in accordance with club policies, GAAP standards, and internal controls. The Accounting Assistant works closely with the Controller, department managers, and vendors to maintain smooth financial operations and uphold the club’s standards of professionalism and service.

Key Responsibilities

Accounts Payable (Primary Function)

• Review, verify, and process all vendor invoices, ensuring proper coding, approvals, and compliance with club policies.
• Prepare and process weekly check runs, ACH payments, and credit card disbursements.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate and organized AP files and documentation, both digital and physical.
• Monitor aging reports and communicate with vendors regarding payment status as needed.
• Ensure sales tax, use tax, and other required components are correctly applied.

General Accounting Support

• Assist with month‑end closing activities, including accruals, reconciliations, and journal entries.
• Support annual audits by preparing schedules and providing documentation to auditors.
• Maintain accurate records of fixed assets, leases, or prepaid expenses as assigned.
• Assist the Controller with special projects, financial reporting, and process improvements.

Cross-Department Coordination

• Communicate with department heads to verify invoice approvals, resolve discrepancies, and ensure timely processing.
• Provide customer service to vendors, members, and staff regarding payment and billing inquiries.

Qualifications

Education & Experience

• High school diploma or equivalent required; Associate degree or coursework in accounting preferred.
• 1–3 years of experience in accounts payable or general accounting, ideally in a hospitality, club, or service‑oriented environment.

Knowledge, Skills & Abilities

• Strong understanding of accounts payable procedures and basic accounting principles.
• Proficiency with accounting software (e.g., Jonas).
• Intermediate Excel skills and comfort with Microsoft Office Suite.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
• Professional communication skills and a team‑oriented mindset.

Work Environment & Physical Requirements

• Office environment with regular interaction with staff and occasional interaction with vendors.
• Ability to sit, use a computer, and perform standard office tasks for extended periods.
• May occasionally be required to lift files or boxes up to 20 lbs.