Accounts Payable & Purchasing Specialist

ROBS; Houston (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

River Oaks Baptist School in Houston, TX is seeking an organized Accounts Payable & Purchasing Specialist to manage invoices, payments, and purchasing for the school.

Reporting to the Director of Finance, you will maintain vendor records, process payments by check, ACH, or card, and support month-end close while upholding confidentiality and Christian school values.

Qualifications

• High school diploma or equivalent; college degree preferred.
• Experience in accounts payable, purchasing, or related office operations.
• Strong knowledge of invoice processing, PO handling, and vendor management.
• Experience with financial controls and recordkeeping.
• Proficiency with Excel and accounting software; confidentiality required.

Responsibilities

• Receive, code, review invoices; ensure accuracy and approvals.
• Process payments including checks, ACH, and credit cards.
• Manage purchasing from requests to delivery and payment.
• Maintain vendor records and support month-end close and audits.

Skills

Accounts payable

Purchasing

Vendor management

Recordkeeping

Excel

Financial software

Education

High school diploma

Accounting/Finance degree preferred

Tools

Blackbaud Financial Edge

Microsoft Office

Accounting software

Job description

Accounts Payable & Purchasing Specialist

RIVER OAKS BAPTIST SCHOOL ROBS - Houston, Texas Open in Google Maps

This job is also posted in RIVER OAKS BAPTIST SCHOOL

Job Details

Job ID: 5924492
Application Deadline: Posted until filled
Posted: Sep 11, 2026 5:00 AM (UTC)
Starting Date: Immediately

Job Description

River Oaks Baptist School is seeking an organized, detail-oriented, and service-minded Accounts Payable & Purchasing Specialist to join our Business Office team. The ideal candidate will have experience in accounts payable, purchasing, or related business office operations and a desire to contribute to the mission and values of a Christian school community.

Reporting to the Director of Finance, the Accounts Payable & Purchasing Specialist manages the school’s accounts payable and purchasing processes and provides day-to-day office operations support. This position ensures accurate and timely payments, responsible purchasing, well-maintained vendor and financial records, and reliable support for the school community.

Key Responsibilities:

Accounts Payable:

• Receive, review, code, and process invoices, confirming accuracy, approval, supporting documentation, and account coding.
• Match invoices to purchase orders, receipts, or contracts; enter transactions in the school’s accounting system; process approved checks, ACH payments, credit card payments, and other authorized disbursements.
• Maintain vendor records, reconcile statements, resolve discrepancies, respond to payment inquiries, and monitor invoices to ensure timely payment.
• Maintain complete electronic and physical records and assist with account reconciliations, month-end and year-end close, audits, and reporting.

Purchasing :

• Manage purchasing from request through delivery and payment, including purchase orders and recurring purchases for school, classroom, office, and equipment needs.
• Confirm approvals, budget availability, and compliance with School policies; research products and vendors and obtain and compare quotes when appropriate.
• Coordinate orders, pricing, delivery, returns, credits, and discrepancies; track open purchase orders and confirm receipt of goods and services.
• Maintain purchasing records, support departments with purchasing and budget questions, monitor spending, and recommend cost savings and process improvements.

Office Operations and School Support:

• Maintain common areas and office supplies, including stocking coffee bars, maintaining copy paper inventory, monitoring postage machine, and keeping the supply closet organized and appropriately stocked.
• Coordinate routine office services and deliveries, including bottled water service, receipt and distribution of mail, and related vendor relationships.
• Provide scheduled or as‑needed operational coverage, including reception, carpool, lunchroom, and other School duties.
• Provide responsive, professional service to employees and vendors; maintain confidentiality; and perform other accounting, purchasing, administrative, and school support duties as assigned.

Qualifications:

• High school diploma or equivalent; a college degree in accounting, finance, business administration, or a related field is preferred.
• Prior experience in accounts payable,purchasing, bookkeeping, accounting support, or a related role; three or more years of relevant experience is preferred.
• Working knowledge of invoice processing, purchase orders, vendor management, account reconciliation, financial controls, and recordkeeping.
• Proficiencywith Microsoft Office, particularly Excel, and experience usingfinancial managementsoftware; Blackbaud Financial Edge experience is preferred.
• Strong organizational skills and attention to detail, with sound judgment and a commitment to accuracy and confidentiality.
• Ability to work independently, take initiative, manage competing priorities, and adapt to changing needs.
• Strong communicationand interpersonal skills, with the ability to build professional relationships and follow established policies and procedures.
• Experience in an independent school, nonprofit organization, or similar environment is preferred.
• A vibrant Christian faith and a desire to work in a Christian environment while supporting the mission, values, and community standards of theschool.
• Successful completion of background checks and verifications.

Position Type: Full-Time

Job Categories:

Support Staff > Clerical

Job Requirements

• At least 3 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Human Resources
• ROBS
• Email: [e-mail]