Senior Accounts Payable

Boca West Country Club, Inc.; Boca Raton (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Boca West Country Club, Inc. is seeking an experienced Senior Accounts Payable Specialist to lead the AP team within a luxury private club environment in Boca Raton, Florida.

You will process complex invoices, mentor clerks, and drive system improvements, with a strong emphasis on accuracy, controls, and timely payments. Hospitality and private club experience is highly preferred, and you will partner with vendors and internal departments to optimize cash flow.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• Minimum of 5 years of experience in accounts payable or related accounting function.
• Strong understanding of accounting principles, internal controls, and financial regulations.
• Experience with AP automation software implementations or optimization projects.
• Hospitality or club management familiarity is a plus.

Responsibilities

• Review, verify, code, and process vendor invoices, expense reports, and purchase orders accurately.
• Handle complex invoice issues, vendor disputes, and payment discrepancies requiring advanced research and resolution.
• Process check runs, ACH payments, wire transfers, and electronic payments while adhering to payment schedules.
• Monitor vendor statements and reconcile accounts to ensure invoices are paid.
• Assist with month-end close, accruals, and audit preparation.

Skills

Accounts Payable

Leadership

Attention to Detail

Excel

Vendor Relations

Education

Degree in Accounting/Finance/Business

Tools

Ottimate

Beanworks

AvidXchange

Stampli

Tipalti

Coupa

Job description

Company Description

Boca West Country Club, Inc. is recognized as the #1 private residential country club in the United States and a Platinum Club of the World, ranked among the top 15 by Club Leaders Forum. The club has consistently earned Platinum Club of America 5-Star Private Club status since 1997 and has been honored as a Distinguished Club by BoardRoom Magazine since 2013. With award-winning facilities, including four celebrated golf courses, a world-class racquet center, a magnificent clubhouse, spa, and an outstanding USTA-recognized tennis facility, Boca West offers an exceptional environment for members and team members alike. Located on 1,400 acres in Boca Raton, Florida, the club is close to premier shopping, dining, museums, and beaches, providing a vibrant and attractive setting for a long-term career.

OVERVIEW:

Boca West Country Club, recognized for its excellence and luxury, is seeking an experienced and detail-oriented Senior Accounts Payable Specialist. The Senior Accounts Payable Specialist serves as the lead operational resource within the Accounts Payable department and acts as the primary support to the Accounts Payable Manager. This position is responsible for processing complex accounts payable transactions, ensuring accuracy and compliance, mentoring Accounts Payable Clerks, and assisting with process improvements and system optimization initiatives. The ideal candidate is highly organized, detail-oriented, and experienced with AP automation platforms and accounting system implementations. Experience within hospitality, private clubs, country clubs, hotels, or resorts is highly preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Accounts Payable Operations

• Review, verify, code, and process vendor invoices, expense reports, and purchase orders accurately and efficiently.
• Handle complex invoice issues, vendor disputes, and payment discrepancies requiring advanced research and resolution.
• Process check runs, ACH payments, wire transfers, and electronic payments while ensuring adherence to payment schedules.
• Monitor vendor statements and reconcile accounts to ensure all invoices are accounted for and paid appropriately.
• Review accounts payable aging and proactively identify outstanding items requiring follow-up.
• Assist with month-end and year-end closing activities, including accruals, reconciliations, and audit preparation.

Leadership & Support

• serve as the primary backup to the Accounts Payable Manager and assist with daily departmental operations.
• Provide guidance, training, and day-to-day support to Accounts Payable Clerks, promoting accuracy and consistency.
• Assist with prioritizing workload and maintaining department productivity during high-volume periods or supervisor absences.
• Review work completed by junior staff for accuracy and compliance with company policies.

Process Improvement & Systems

• Identify opportunities to improve accounts payable workflows, efficiency, and internal controls.
• Assist with the implementation, optimization, and ongoing administration of AP automation platforms such as Ottimate, Beanworks, AvidXchange, Stampli, Tipalti, or similar solutions.
• Participate in accounting system upgrades, testing, and process documentation.
• Develop and maintain standard operating procedures for accounts payable processes.
• Train department staff on new technologies, workflows, and best practices.
• Build and maintain positive working relationships with vendors and internal departments.
• Resolve payment inquiries professionally and promptly.
• Assist with negotiating payment terms and identifying opportunities for discounts or improved cash flow management.

Compliance & Internal Controls

• Ensure compliance with company policies, accounting standards, and internal controls.
• Maintain complete and organized documentation supporting all accounts payable transactions.
• Assist with internal and external audits by providing required documentation and responding to auditor requests.
• Maintain strict confidentiality of financial and vendor information.

COMPETENCIES -

• Responds to requests for service and assistance.
• Contributes to building a positive team spirit.
• Treats people with respect.
• Works with integrity and ethically.
• Follows policies and procedures.
• Supports organization's goals and values.
• Adapts to changes in the work environment.
• Is consistently at work and on time.
• Follows instructions, responds to management direction.
• Asks for and offers help when needed.
• Includes appropriate people in decision-making process.
• Treats others with respect and consideration regardless of their status or position.
• Demonstrates accuracy and thoroughness.
• Completes work in timely manner.
• Observes safety and security procedures.
• Reports potentially unsafe conditions.
• Uses equipment and materials properly.

EDUCATION, EXPERIENCE, and TRAINING:

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• Minimum of 5 years of experience in accounts payable or a related accounting function.
• Strong understanding of accounting principles, internal controls, and financial regulations.
• Experience with AP automation software implementations or optimization projects is strongly preferred.
• Working knowledge of platforms such as Ottimate, Beanworks, AvidXchange, Stampli, Tipalti, Coupa, or similar invoice automation solutions.
• Experience with specific hospitality or club management systems is a plus.
• Advanced MS Excel skills, including pivot tables, VLOOKUPs, and data analysis.
• Excellent organizational skills, attention to detail, and accuracy.
• Strong leadership abilities, with the capacity to mentor and develop staff.
• Effective communication skills for interaction with vendors, staff, and management.
• Ability to handle sensitive and confidential financial information with integrity.

PHYSICAL DEMANDS

• Sedentary work involving prolonged periods at a desk and computer.
• Ability to lift or carry light office supplies or documents as needed.
• Occasional movement around the office or club premises during meetings or system troubleshooting.

WORK ENVIRONMENT -

• Primarily office-based within a luxury private club environment.
• Collaborative setting requiring professionalism, discretion, and attention to detail.
• Fast-paced environment with tight deadlines during month-end and year-end closing periods.
• Occasional need to support other accounting functions or assist during peak operational periods.