Accounting Administrative Assistant

La Gorce Country Club; Miami Beach (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Short-term disability insurance

Paid time off

401K

Free parking on-site

Job summary

La Gorce Country Club is seeking an Accounting Administrative Assistant to support the Accounting Department. The role involves processing member bills, event and new member invoicing, handling inquiries, and ensuring timely collections and postings across POS and banking activities.

The ideal candidate has 3+ years of accounting experience, strong Excel/Word/Outlook skills, and preferably experience with Clubessential.

Qualifications

• 3+ years’ proven accounting experience.

Responsibilities

• Process member monthly billing statements.
• Process invoicing for events.
• Process invoicing for new members.
• Handle billing inquiries by email or phone.
• Follow up on member and event collections.
• Post daily sales for all POS areas.
• Process daily bank deposits.
• Post member payments on account daily.
• Reconcile vendor statements.
• Process monthly auto payments (ACH/credit cards).
• Collect, track, and maintain vendor certificates of insurance and W-9s.
• Research open invoices.
• Compile, email and file vendor payments and documents.
• Timely reconciles monthly vendor statements.
• Update Point of Sale system daily.
• Prepare analytical reports and account reconciliations.
• File chits, journal entries, and accounting documents.
• Member account inquiries and postings.
• Assist with monthly inventory audits.
• Reconcile corporate credit cards and Amazon account monthly.
• Spot check inventory for Golf and F&B.
• Assist with other projects and reports as assigned.

Skills

Excel

Word

Outlook

Organization

Communication

Bilingual English–Spanish

Education

College degree in accounting (preferred)

Tools

Clubessential

Job description

Position Summary:

The Accounting Administrative Assistant supports the Accounting Department by performing both clerical and accounting duties and plays an integral role in the accounting department by having a direct impact on the company’s cash flow through our billing and collections process. Full-time, year-round.

Essential Duties and Responsibilities:

• Process member monthly billing statements, assorted duties involved.
• Process assorted invoicing for all events.
• Process assorted invoicing for new members.
• Handle all charge disputes and billing inquiries by email or phone.
• Follow up on member and event collections.
• Process delinquency letters.
• Post daily sales for all POS areas.
• Process daily bank deposits.
• Post member payments on account daily.
• Club reciprocals statements reconciliation.
• Process monthly auto payments, with ACH and credit cards.
• Collects, tracks, and maintains vendor certificates of insurance and W9s
• Researches open invoices
• Compiles, emails and files vendor payments and related documents
• Timely reconciles monthly vendor statements
• Updates Point of Sale system daily
• Prepares analytical reports and account reconciliations as needed
• Files chits, journal entries, and other accounting documents as needed
• Member account inquiries
• Member account posting
• Assists with monthly inventory audits
• Reconciles corporate credit cards and Amazon Account on a monthly basis
• Spot checks inventory for the Golf and Food & Beverage Departments.
• Assists with other projects, reconciliations, and reports as assigned by management.
• All other duties as directed by Controller or Chief Financial Officer

Requirements

• 3+ years’ proven experience.
• Working knowledge of Excel, Word, and Outlook.
• Working knowledge of Clubessential a plus.
• Bilingual English-Spanish a plus.
• Must have excellent organization and communication skills.
• Must have excellent skills in accuracy and efficiency, as well as be detail oriented.
• Must be able to develop and foster professional relationships with members and staff.
• College degree preferred not required, preferably in accounting.
• Prior Club experience preferred
• Microsoft Excel & Word proficiency required
• Maintains strict confidentiality
• Completes work in a timely manner; strives to increase productivity
• Adapts to changes in the work environment
• Works well with others in a team environment
• Prioritizes and plans work activities; Uses time efficiently
• Excellent verbal and written communication skills

About the Organization:

La Gorce Country Club is committed to being continually recognized as the private golf and country club of choice in South Florida, building on our long-standing tradition of excellence.

We offer competitive salaries commensurate with experience and qualifications. Full benefits package that includes health insurance, free life and short term disability insurance, generous paid time off, and 401K. Free parking on-site.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled