Accounts & Operations Administrative Assistant

Surge Staffing; Blue Springs (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Surge Staffing is seeking an Administrative Assistant to provide clerical, administrative, and data entry support for office and warehouse operations. The role supports accounting functions, shipping and receiving documentation, reporting, and general office administration.

The ideal candidate is organized, reliable, and capable of handling multiple priorities while collaborating with accounting staff and management.

Qualifications

• Minimum of 2 years of general office or administrative experience with bookkeeping exposure.
• High School Diploma or GED required.
• Associate degree preferred.
• Experience with accounts payable/receivable data entry.

Responsibilities

• Process and distribute incoming, outgoing, and interoffice mail.
• Perform Accounts Payable and Accounts Receivable data entry and review.
• Support material receiving and shipping documentation.
• Provide general administrative support including answering phones, greeting visitors, filing, and document management.
• Enter and maintain general ledger information.
• Schedule and coordinate meetings, appointments, and events.
• Assist management and staff with problem-solving, project planning, and special projects.
• Process purchase orders and maintain records for designated departments.
• Perform data entry and generate reports using Microsoft Office and internal systems.
• Maintain office supply inventory and place orders as needed.
• Coordinate shipping and receiving activities and provide dispatch support.
• Assist sales staff with compiling and delivering customer reports.
• Update daily position reports.
• Submit weekly paperwork to corporate accounting.
• Assist with monthly operations and flux reporting.
• Reconcile paperwork and reports during month-end close (may require overtime).
• Support company operational, financial, and environmental objectives.
• Perform other duties as assigned

Skills

Document control

Data entry

Basic accounting

GAAP basics

Organizational skills

Time management

Written communication

Verbal communication

Multitasking

Independent work

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Office

Job description

Surge Staffing is seeking an Administrative Assistant to provide clerical, administrative, and data entry support for office and warehouse operations. The role supports accounting functions, shipping and receiving documentation, reporting, and general office administration.

The ideal candidate is organized, reliable, and capable of handling multiple priorities while collaborating with accounting staff and management.