Office Staff

New System Laundry LLC; Portland (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

New System Laundry LLC is seeking an Accounts Payable/Accounts Receivable and Administrative Assistant in NE Portland. The role supports essential office functions including account setup, deposits, billing management, and friendly customer service.

The ideal candidate has 3–4 years of relevant experience, strong Office 365 skills (Excel/Word), and excellent communication. This position requires in-person attendance at the Portland facility.

Qualifications

• 3–4 years of relevant experience.
• Proficiency with Office 365 including Excel and Word.
• Excellent customer service and communication skills.
• On-site attendance in NE Portland.

Responsibilities

• Handle accounts payable and accounts receivable duties.
• Assist with data entry, invoicing, statements, and collections on past due accounts.
• Process bank deposits and reconcile cash activity.
• Support payroll processing and report preparation.
• Maintain file management and audit readiness.
• Answer phones and manage CRM customer information.

Skills

Office 365

Advanced Excel

Word

Data entry

Customer service

A/R & A/P

Billing

Tools

CRM software

Job description

The Accounts Payable/Accounts Receivable and Administrative Assistant provides high level service to internal and external customers, and supports key office functions including account set up, cash & deposits, customer inventory and billing management, and friendly problem solving and customer support. The right candidate can track and execute tasks efficiently, and perform key administrative duties including but not limited:Answering Phones and Customer ServiceCRM customer information management and marketing tasksData Entry: Sales to cost Spreadsheets, Payroll Report for insurance, Commission Worksheets and others as assignedNew Account Set UpAP/AR and expense reportingBank DepositsPayroll assistanceFile Management and AuditsMust display excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and coworkers and the ability to communicate effectively and remain calm and courteous under pressure.We Require:3-4 years relevant experienceOffice 365 proficiency (Including advanced Excel and Word)Excellent customer service / communication skillsMulti Phone LineInvoicing: Statements, A/R entry and collections on past due accountsA/P and accurate deposit tracking10-Key proficiencyA passion for friendly serviceIn-person attendance in NE PortlandOther general office duties as assigned