Accounts Executive

Forcas Impex; Spearfish (SD); On-site; USD 40,000 - 52,000; Full time

Job summary

Forcas Impex in Spearfish, SD is seeking an Accounts Support role to assist finance teams with invoicing, payments and ERP data entry.

You will record receipts, match payments, verify vendor invoices against POs/GRNs, and support monthly GST/TDS data for compliance. The role involves maintaining audit-ready records and coordination with procurement, stores, and dispatch teams, plus basic MIS reporting.

Responsibilities

• Support the sales and dispatch team in generating standard tax invoices.
• Record customer receipts and help match payments against outstanding invoices.
• Assist in updating customer ledger balances and sending payment reminder statements under guidance.
• Assist in verifying vendor invoices and job-work bills against Purchase Orders (POs) and Goods Receipt Notes (GRNs).
• Check basic bill details, including item quantities, basic rates, GST calculations, and TDS applicability etc.
• Assist senior accountants in entering invoice data into the ERP system.
• Maintain accurate files for vendor invoices, payment receipts, and delivery challans.
• Prepare basic payment vouchers, journal vouchers, and receipt entries in the accounting system.
• Assist in maintaining petty cash logs, verifying daily routine expense bills, recording of monthly credit card expenses and balancing cash records.
• Assist senior staff with routine bank reconciliation tasks.
• Organize, file, and maintain digital and physical accounting records for audit readiness.
• Help collect and collate tax data (GST invoices, TDS details) required for monthly compliance filings.
• Provide documentation support to internal and external auditors during reviews.
• Enter daily transactions accurately into the ERP/accounting software.
• Coordinate routine paperwork with Purchase, Stores, and Dispatch teams etc.
• Prepare basic weekly/monthly spreadsheets and status reports as requested by senior managers.
• Act as a key ERP user for the accounts.
• Ensure timely and accurate accounts transactions.
• Maintain accurate supplier data.

Job description

Key Responsibilities

• Support the sales and dispatch team in generating standard tax invoices.
• Record customer receipts and help match payments against outstanding invoices.
• Assist in updating customer ledger balances and sending payment reminder statements under guidance.

Accounts Payable & Vendor Processing Support

• Assist in verifying vendor invoices and job-work bills against Purchase Orders (POs) and Goods Receipt Notes (GRNs).
• Check basic bill details, including item quantities, basic rates, GST calculations, and TDS applicability etc.
• Assist senior accountants in entering invoice data into the ERP system.
• Maintain accurate files for vendor invoices, payment receipts, and delivery challans.

Cash, Bank & Daily Vouchers

• Prepare basic payment vouchers, journal vouchers, and receipt entries in the accounting system.
• Assist in maintaining petty cash logs, verifying daily routine expense bills, recording of monthly credit card expenses and balancing cash records.
• Assist senior staff with routine bank reconciliation tasks.

Documentation & Statutory Support

• Organize, file, and maintain digital and physical accounting records for audit readiness.
• Help collect and collate tax data (GST invoices, TDS details) required for monthly compliance filings.
• Provide documentation support to internal and external auditors during reviews.

ERP & Inter-Department Coordination

• Enter daily transactions accurately into the ERP/accounting software.
• Coordinate routine paperwork with Purchase, Stores, and Dispatch teams etc.
• Prepare basic weekly/monthly spreadsheets and status reports as requested by senior managers.

ERP & MIS

• Act as a key ERP user for the accounts.
• Ensure timely and accurate accounts transactions.
• Maintain accurate supplier data.