Staff Accountant

Acoustical Solutions, LLC; Virginia; On-site; USD 65,000 - 95,000; Full time

Job summary

Acoustical Solutions, LLC is seeking a financial professional to handle reporting, budgeting and forecasting, AR/AP, invoicing, and tax compliance while supporting the monthly close process. The role works closely with the President to develop budgets and forecasts and to manage credit review and sales commissions.

Responsibilities include maintaining AR/AP processes, processing vendor invoices, reconciling accounts, and ensuring timely payments and accurate billing across the ERP system.

Qualifications

• Authorized to work in the United States without sponsorship.

Responsibilities

• Develop and maintain Jet Reports from data in Business Central (ERP)
• Develop and maintain reports from data in Sequel Sever
• Work directly with the President in developing the annual OPEX budget. Report monthly to each director/manager budget versus actual.
• Work directly with the President in developing the annual forecast.
• Research each customer requesting credit. Provide credit recommendations to the President.
• Develop and maintain AR master file maintenance procedures. Ensure credit limits are periodically reviewed and updated. Ensure the appropriate remit to addresses are included in customer setup.
• Working with the Sales Director and from sales data within the ERP, calculate and adjust monthly sales commissions.
• Proof sales tax upload to Sales Tax Servicer. Communicate with all relevant states regarding sales tax. Determine Nexus and initiate reporting in new states in which Nexus has been reached.
• File Business Licenses for all relevant jurisdictions.
• Perform monthly bank reconciliations for all company bank accounts and investigate and resolve reconciling items in a timely manner.
• Apply customer payments accurately and timely in the ERP system, including ACH, wire, credit card, and check payments. Research and resolve unapplied cash and payment discrepancies.
• Generate and distribute customer invoices and credits as required. Ensure billing accuracy and timely invoicing in accordance with customer requirements.
• Process vendor invoices, ensuring proper coding, approvals, and timely entry into the ERP system.
• Maintain accounts payable records, including vendor master file setup and maintenance, verification of vendor information, and monitoring vendor compliance documentation.
• Prepare and process weekly accounts payable payment runs, including checks, ACH payments, and wire transfers.
• Reconcile accounts receivable and accounts payable subsidiary ledgers to the general ledger and investigate discrepancies.
• Assist with monthly, quarterly, and year-end close activities, including balance sheet reconciliations and supporting schedules.
• Ability to meet stringent deadlines and perform under pressure
• Collaborates and effectively communicates with fellow team members and customers to ensure efficient operations and problem solving
• Performs other related duties as assigned.

Job description

Job Description

Brief Summary: Responsible for reporting and analysis, budgeting and forecasting, accounts receivable and accounts payable functions, bank reconciliations, customer invoicing, payment application, vendor invoice processing, credit review, sales commission calculations, tax compliance activities, and supporting the monthly financial close process.

Must be authorized to work in the United States without sponsorship.

ACTIVITES/TASKS

• Develop and maintain Jet Reports from data in Business Central (ERP)
• Develop and maintain reports from data in Sequel Sever
• Work directly with the President in developing the annual OPEX budget. Report monthly to each director/manager budget versus actual.
• Work directly with the President in developing the annual forecast.
• Research each customer requesting credit. Provide credit recommendations to the President.
• Develop and maintain AR master file maintenance procedures. Ensure credit limits are periodically reviewed and updated. Ensure the appropriate remit to addresses are included in customer setup.
• Working with the Sales Director and from sales data within the ERP, calculate and adjust monthly sales commissions.
• Proof sales tax upload to Sales Tax Servicer. Communicate with all relevant states regarding sales tax. Determine Nexus and initiate reporting in new states in which Nexus has been reached.
• File Business Licenses for all relevant jurisdictions.
• Perform monthly bank reconciliations for all company bank accounts and investigate and resolve reconciling items in a timely manner.
• Apply customer payments accurately and timely in the ERP system, including ACH, wire, credit card, and check payments. Research and resolve unapplied cash and payment discrepancies.
• Generate and distribute customer invoices and credits as required. Ensure billing accuracy and timely invoicing in accordance with customer requirements.
• Process vendor invoices, ensuring proper coding, approvals, and timely entry into the ERP system.
• Maintain accounts payable records, including vendor master file setup and maintenance, verification of vendor information, and monitoring vendor compliance documentation.
• Prepare and process weekly accounts payable payment runs, including checks, ACH payments, and wire transfers.
• Reconcile accounts receivable and accounts payable subsidiary ledgers to the general ledger and investigate discrepancies.
• Assist with monthly, quarterly, and year-end close activities, including balance sheet reconciliations and supporting schedules.
• Ability to meet stringent deadlines and perform under pressure
• Collaborates and effectively communicates with fellow team members and customers to ensure efficient operations and problem solving
• Performs other related duties as assigned.