Accounts Payable/Accounts Receivable Specialist

HeadQuarters; United States; Remote; USD 55,000 - 75,000; Full time

Benefits offered by this job

Fully remote

Career growth and AI exposure

Job summary

HeadQuarters is seeking an AP/AR Specialist to manage day-to-day accounts payable and accounts receivable, ensuring accurate invoice processing and timely billing. You will apply customer payments, reconcile accounts, and support month-end closing in a fully remote role.

The ideal candidate has 3+ years in AP/AR, strong Excel skills, and experience with ERP systems; English proficiency at B2+/C1 is required.

Qualifications

• 3 years of experience in accounts payable, accounts receivable, or a similar accounting role.
• Basic understanding of accounting standards and invoice processing.
• Experience with accounting or ERP systems and Microsoft Excel.
• STAMPLI and SAGE experience is a big plus
• Professional English B2+/C1.
• Ability to manage daily transaction volumes, meet deadlines, and prioritize tasks.

Responsibilities

• Process vendor invoices and verify supporting documentation.
• Match invoices with purchase orders and receiving documents.
• Review GL coding and enter invoices into the accounting system.
• Coordinate and prepare vendor payments according to established payment terms.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor AP aging and follow up on outstanding invoices.
• Respond to vendor inquiries and maintain organized AP records.
• Prepare and issue daily customer invoices accurately and on time.
• Apply customer payments and match receipts against outstanding invoices.
• Reconcile customer accounts and investigate payment discrepancies or unapplied cash.
• Monitor AR aging and follow up on overdue balances to support timely collections.
• Respond to customer inquiries regarding invoices, payments, and account balances.
• Maintain accurate customer billing and payment records.
• Prepare AR aging reports and support month-end closing activities.

Skills

AP/AR experience

Attention to detail

Time management

Communication skills

Problem-solving

English proficiency

Tools

SAGE

STAMPLI

Excel

ERP systems

Job description

Position Overview

The AP/AR Specialist is responsible for managing day-to-day accounts payable and accounts receivable activities, ensuring accurate invoice processing, timely customer billing, proper payment application, and accurate financial records.

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices and verify supporting documentation for accuracy and completeness.
• Match invoices with purchase orders and receiving documents, as applicable.
• Review GL coding and enter invoices into the accounting system.
• Coordinate and prepare vendor payments according to established payment terms.
• Reconcile vendor statements and resolve invoice discrepancies.
• Monitor AP aging and follow up on outstanding invoices.
• Respond to vendor inquiries and maintain organized AP records.

Accounts Receivable (AR)

• Prepare and issue daily customer invoices accurately and on time.
• Apply customer payments and match receipts against outstanding invoices.
• Reconcile customer accounts and investigate payment discrepancies or unapplied cash.
• Monitor AR aging and follow up on overdue balances to support timely collections.
• Respond to customer inquiries regarding invoices, payments, and account balances.
• Maintain accurate customer billing and payment records.
• Prepare AR aging reports and support month-end closing activities.

Qualifications

• 3 years of experience in accounts payable, accounts receivable, or a similar accounting role.
• Basic understanding of accounting standards and invoice processing.
• Experience with accounting or ERP systems and Microsoft Excel.
• STAMPLI and SAGE experience is a big plus
• Strong attention to detail, organization, and time management skills.
• Good communication and problem-solving skills.
• Professional English B2+/C1.
• Ability to manage daily transaction volumes, meet deadlines, and prioritize tasks.

Key Skills

• Invoice processing and customer billing
• Payment processing and cash application
• Account reconciliations
• AP/AR aging and collections follow-up
• Data accuracy and recordkeeping
• Communication and issue resolution

Benefits:

Work fully remotely in a flexible and collaborative environment

Grow your career through hands‑on ownership, exposure to emerging AI technologies, and continuous learning

Our Values

We are guided by curiosity, collaboration, and persistence. We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients.

Take a look at this short video featuring a few words from the CEO about our company, industry insights, and founding HQ!

Looking forward to meeting you!

www.tryheadquarters.com