Accounting Specialists

GreenKiss Staffing Solutions, Inc.; City of White Plains (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

A staffing solutions company is seeking a Corporate Accounting Specialist in White Plains, NY. The role involves managing client invoices, auditing financial data, and ensuring timely bill payments. Candidates should have at least a high school diploma and advanced skills in Microsoft Excel. Fluency in English and Spanish is a plus, along with strong organizational and problem-solving abilities. This full-time position offers significant opportunities for advancement in a dynamic environment.

Qualifications

• 2+ years of Accounts Payable/Receivable experience preferred.
• Detail oriented with a professional attitude.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Create weekly client invoices and collect timesheets.
• Audit invoices against payroll registers.
• Prepare bill payment schedules for approvals.

Skills

Advanced Microsoft Excel

Organizational skills

Data analysis

Problem solving

Communication (English and Spanish)

Education

High school diploma

College courses in accounting

Tools

QuickBooks

Microsoft Office

Job description

Nexus Staffing Specialists is a dynamic, fast growing company with tremendous advancement opportunity. We are presently searching for a Bilingual – Spanish , Talent Acquisition Specialist for our new flagship office at 330 Lynnway in Lynn, MA. This state of the art, custom designed location is our 4th office. If you are looking for an energetic organization with a mentoring spirit and significant advancement opportunity, you have found a home with Nexus Staffing Specialists. Nexus Staffing Specialists has combined experience of over 20 years in staffing and providing talent globally. Our professional staff of recruiters based in the Boston and NY area provides comprehensive staffing needs including temporary, temporary to hire, and professional placement in the areas of manufacturing, engineering, IT, finance, logistics and warehouse, supervisory, operations and more..

Job Description

Corporate Accounting Specialist needed (White Plains, NY) Compensation:

Nexus Staffing Specialists, Inc. was born out of a realization that there is an increasing deficit in the number of high quality employee service providers that can meet the demanding staffing needs of businesses of all sizes. With its combination of experienced executive staff, the best employees and extensive work safety precaution protocols, Nexus was created to be the expert link for a growing company's staffing needs. As our company has grown, the need for additional corporate support has also grown along with it. The primary focus of the Corporate Accounting Specialist role is to enhance the effectiveness of all corporate accounting-related matters by completing all assigned accounting tasks in an orderly fashion, taking the initiative to resolve a foreseeable problem and finding a solution, and most importantly leading by example as a representative of the corporate office of the company.

Hours of operation are Monday - Friday 8:00am - 5:00pm.

Job Responsibilities

• Create weekly client invoices by collecting all timesheets and entering the hours worked for each employee into the applicable invoice template to calculate the appropriate mark‑up rates. Advanced Microsoft Excel and auditing skills are required for this responsibility.
• Audit invoices against the payroll registers reported by the Payroll Manager to ensure everything listed in the client invoice is reflected within the payroll register; identify and resolve discrepancies.
• Prepare bill payment schedules to be approved by the Corporate Office Manager, Chief Financial Officer and Chief Executive Officer; payments will be made by this individual once approved.
• Process monthly supply orders requests from the recruiting offices in a timely manner; obtain reconciled packing slips from office Administrative Assistants to ensure all supplies ordered were received.
• Prepare/audit/analyze Weekly Revenue Report based on client invoice that are being sent out every week; analyze trends.
• Update invoice reconciliation database as required.
• Adding journal entries into QuickBooks and other accounting data as per the direction of the Chief Financial Officer.
• Financial metrics reporting.
• Reporting injuries to the workers compensation carriers.
• Assisting with any/all corporate-related projects (including audits, insurance-related matters, etc.).

Qualifications

• 2+ years of Accounts Payable/Receivable experience preferred.
• High school diploma required, college courses in accounting preferred.
• Microsoft Office experience using at least Excel (must be an advanced user), Word and Outlook.
• Experience with QuickBooks (a plus).
• Must have strong work ethics.
• Must be well organized and a self-starter.
• Detail oriented, professional attitude, reliable.
• Possess strong organizational and time management skills.
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
• Ability to communicate effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Ability to speak and write English and Spanish fluently (a plus).
• Ability to work independently and with a team in a fast‑paced and high volume environment with emphasis on accuracy and timeliness.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.

All interested applicants can reply to this ad with a cover letter (include salary requirements) and an up-to-date resume attached.

Additional Information

All your information will be kept confidential according to EEO guidelines.