Accounting Specialist: QuickBooks, Invoicing & Reconciliations

Corporate Resources of Illinois, Ltd.; Schaumburg (IL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Stock options

Medical

Dental

Vision

PTO

401(k)

Job summary

Corporate Resources of Illinois, Ltd. in Schaumburg, IL is seeking an Accounting Specialist to manage invoices, reconciliations, and general ledger support using QuickBooks and Excel, ensuring records are accurate and complete.

You’ll work closely with the VP of Finance, examine transactions, resolve variances, and expand responsibilities as you deepen your understanding of the business, partners, and financial controls.

Qualifications

• Previous accounting experience with hands-on QuickBooks experience required.
• 2+ years of general accounting experience.
• Comfortable working in Excel and able to quickly learn new systems, processes, and business practices.
• Naturally curious and detail oriented, with an interest in digging into the numbers, spotting discrepancies, and figuring out what went wrong.
• Strong communicator who is comfortable reaching out to customers, manufacturers, vendors, and internal teams by phone and email.

Responsibilities

• Process invoices, perform account reconciliations, and provide general accounting support to keep financial records accurate and current.
• Maintain and update financial and transaction information in QuickBooks and internal systems, ensuring records are complete and organized.
• Research transactions, invoices, orders, and commission information to locate missing details and gather the information needed to answer accounting questions.
• Compare expected payments to amounts received, identify variances, and determine what follow up is needed to ensure accurate payment.
• Communicate with manufacturers and business partners by phone and email to confirm payment details, request supporting information, and resolve outstanding financial questions.
• Analyze transaction history and internal processes to determine the root cause of discrepancies and identify where an issue occurred.
• Use Excel, QuickBooks, and internal systems to track financial information, document findings, and support accurate accounting records.
• Work closely with the VP of Finance on complex matters while independently handling routine accounting responsibilities and taking on additional duties as your knowledge of the business develops.

Skills

Excel proficiency

General accounting experience

Attention to detail

Strong communicator

Adaptability

Education

2+ years general accounting experience

Tools

QuickBooks

Job description

Corporate Resources of Illinois, Ltd. in Schaumburg, IL is seeking an Accounting Specialist to manage invoices, reconciliations, and general ledger support using QuickBooks and Excel, ensuring records are accurate and complete.

You’ll work closely with the VP of Finance, examine transactions, resolve variances, and expand responsibilities as you deepen your understanding of the business, partners, and financial controls.