Interim Accounting Specialist

IFG US; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

IFG US in Chicago seeks an interim accounting professional with hands-on QuickBooks experience to support general accounting and grants management functions. You will process vendor payments, manage cash flow, post journal entries, reconcile accounts, and produce grant tracking documentation.

The role also involves assisting with budgeting, preparing financial reports, and providing accurate data to leadership. Strong Excel skills and knowledge of Expensify, Ramp, and Bill.com are a plus.

Qualifications

• Bachelor’s degree in accounting or finance is required.
• 3+ years of experience; nonprofit experience preferred.
• Strong proficiency in QuickBooks Online with ability to generate insightful financial reports.
• Proficient in Microsoft Excel and MS Office suite.

Responsibilities

• Review bank transactions and reconcile accounts.
• Code cash receipts and enter into QuickBooks Online.
• Process vendor payments after collecting W‑9/ACH details and invoices.
• Post transactions and reconcile accounts payable, receivable, and other GL accounts.
• Generate monthly/quarterly financial reports in QuickBooks Online.
• Track credit card charges using Expensify and assist with grant reimbursements.
• Support annual budgeting process and provide supporting documentation as needed.

Skills

QuickBooks Online

Analytical thinking

Communication

Education

Bachelor’s degree in accounting or finance

Tools

Excel

Expensify

Ramp

Bill.com

MS Office (Word/PowerPoint/Outlook)

Job description

Overview:

Our client, located in downtown Chicago, seeks an interim professional with hands-on QuickBooks experience to support general accounting and grants management functions. Core responsibilities include processing vendor payments, managing cash flow, preparing journal entries, reconciling accounts, and generating comprehensive grant tracking and support documentation.

Key Responsibilities:

• Review bank transactions and account balances.
• Track, record, and code cash receipts to the appropriate company accounts, entering details into QuickBooks Online.
• Facilitate payments to vendors by collecting W9/ACH vendor information, creating/reviewing invoices, and processing payments through QuickBooks Online.
• Post financial transactions, monitor and reconcile accounts payable, accounts receivable, and other general ledger accounts.
• Run monthly/quarterly financial reports in QuickBooks Online.
• Assist in inputting and tracking credit card charges and balances through Expensify.
• Work with leadership to provide necessary supporting documentation to process grant reimbursement payments and reconciliations.
• Assist with the annual budgeting process.

Qualifications and Skills:

• Bachelor’s degree in accounting or finance required.
• 3+ years of experience (non-profit industry experience preferred).
• Strongly proficient in QuickBooks Online.
• Demonstrated ability to deliver accurate and timely data, with strong analytical skills for assessing and generating insightful financial reports.
• Proficient in Microsoft Excel and knowledgeable of other MS tools (Word, PowerPoint, Outlook).
• Prior knowledge of other ERP software platforms and expense payment software (e.g., Expensify, Ramp, Bill) is a plus.