Accounting Specialist - Accounts Receivable / Accounts Payable

AMNEX SOLUTIONS CORP; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health insurance

Job summary

Amnex Solutions Corp seeks an Accounting Specialist – AR/AP at our West Loop office in Chicago. This role supports daily accounting operations, ensuring accurate freight billing, and managing carrier and vendor payments to sustain strong financial processes as the company grows.

You will work with cross-functional teams in a fast-paced environment, focusing on accuracy, timely invoicing, and effective problem solving across AR, AP, and general accounting tasks.

Qualifications

• Previous experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
• Experience in transportation, freight brokerage, logistics, or 3PL is strongly preferred.
• Strong proficiency in Microsoft Excel and Google Sheets.
• Familiarity with accounting software and financial recordkeeping.
• Experience with transportation management systems (TMS), including Turvo, is a plus.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple deadlines and prioritize tasks effectively.
• Strong problem-solving skills and willingness to take ownership of assigned responsibilities.
• Ability to work both independently and collaboratively in a fast-paced office environment.

Responsibilities

• Prepare, review, and process accounts receivable invoices and payments.
• Review and process carrier and vendor invoices for accounts payable.
• Maintain accurate AR/AP aging and monitor outstanding balances.
• Coordinate with operations and management to ensure timely invoicing.
• Assist with month-end accounting activities and financial summaries.
• Investigate billing discrepancies and support reconciliations.

Skills

Accounts receivable

Accounts payable

Bookkeeping

General accounting

AR/AP experience

Attention to detail

Communication

Tools

Microsoft Excel

Google Sheets

Accounting software

Turvo (TMS)

Job description

Benefits

• 401(k)
• Health insurance

Company

Company: Amnex Solutions Corp

Location: West Loop, Chicago, IL

Employment Type: Full-Time

Department: Accounting & Finance

Work Location: On-Site

About Amnex Solutions Corp

Amnex Solutions Corp is a rapidly growing transportation and logistics company providing nationwide freight brokerage, drayage, intermodal, truckload, and customized supply chain solutions.

We work with customers and transportation partners across the United States, delivering reliable logistics services through operational expertise, technology, and customer-focused solutions.

Job Title

Accounting Specialist – Accounts Receivable / Accounts Payable (AR/AP) to join our team at our West Loop office in Chicago.

This position plays an important role in supporting daily accounting operations, ensuring accurate freight billing, managing carrier and vendor payments, and maintaining strong financial processes as our company continues to expand.

Key Responsibilities

Accounts Receivable (AR)

• Prepare, review, and process customer invoices for completed freight shipments.
• Verify billing accuracy against customer rate agreements, shipment records, and supporting documentation.
• Ensure proof of delivery (POD), bills of lading (BOL), and other required documents are properly collected and submitted.
• Maintain accurate accounts receivable records and monitor outstanding balances.
• Follow up with customers regarding past-due invoices and outstanding payments.
• Research and resolve billing discrepancies, payment shortages, disputes, and rejected invoices.
• Apply customer payments and assist with account reconciliations.
• Coordinate with operations and account management teams to ensure timely and accurate invoicing.
• Support collection efforts and help reduce outstanding receivables.

Accounts Payable (AP)

• Review, verify, and process carrier and vendor invoices.
• Match carrier invoices against agreed transportation rates and shipment documentation.
• Validate freight charges, detention, layovers, and other accessorial expenses.
• Maintain accurate accounts payable records and monitor payment schedules.
• Respond to carrier and vendor inquiries regarding payment status and invoice discrepancies.
• Investigate and resolve billing inconsistencies with internal departments and external partners.
• Assist with vendor reconciliations and payment processing.
• Ensure accounting procedures are followed to prevent duplicate payments and incorrect charges.

General Accounting Responsibilities

• Maintain organized and accurate accounting records.
• Assist with daily transaction reconciliation and month-end accounting activities.
• Prepare AR/AP aging reports and other financial summaries for management.
• Identify billing inefficiencies and recommend improvements to accounting processes.
• Collaborate with operations, carrier sales, customer service, and management teams.
• Assist with financial documentation, internal reviews, and audit preparation.
• Maintain confidentiality of sensitive financial and business information.
• Support additional accounting and administrative responsibilities as needed.

Qualifications

• Previous experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
• Experience in transportation, freight brokerage, logistics, or third-party logistics (3PL) is strongly preferred.
• Strong proficiency in Microsoft Excel and Google Sheets.
• Familiarity with accounting software and financial recordkeeping.
• Experience with transportation management systems (TMS), including Turvo, is a plus.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple deadlines and prioritize tasks effectively.
• Strong problem-solving skills and willingness to take ownership of assigned responsibilities.
• Ability to work both independently and collaboratively in a fast-paced office environment.

What We’re Looking For

Our ideal candidate is someone who is dependable, organized, and proactive. This individual understands the importance of accurate accounting, consistent follow-up, and maintaining positive relationships with customers, carriers, and vendors.

We value candidates who take initiative, identify discrepancies before they become larger problems, and contribute to improving the efficiency of our accounting operations.

What We Offer

• Opportunity to join a growing national transportation and logistics company.
• Modern, collaborative office environment in Chicago's West Loop.
• Exposure to multiple areas of freight transportation and logistics accounting.
• Professional development and advancement opportunities.
• Competitive compensation based on qualifications and experience.
• Compensation: [Insert hourly rate or annual salary range]
• Benefits: [Insert applicable employee benefits]