Accounting Specialist - Accounts Receivable / Accounts Payable

Amnex Solutions; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health insurance

Job summary

Amnex Solutions Corp in West Loop, Chicago, is seeking an Accounting Specialist – AR/AP to join our growing team. This on-site, full-time role supports daily accounting operations, billing accuracy, and timely vendor payments.

You will work with AR, AP, and general accounting processes, ensuring organized records and accurate invoicing for nationwide freight services. The ideal candidate is detail-oriented, proactive, and ready to collaborate across departments.

Qualifications

• Experience in AR/AP or general accounting.
• Experience in transportation/logistics preferred.
• Proficient with Excel and Google Sheets.
• Familiarity with TMS and carrier billing.
• Excellent organizational and communication skills.

Responsibilities

• Prepare and process customer invoices for freight shipments.
• Verify billing accuracy vs rate agreements and docs.
• Maintain AR aging, collections, and POD/BOL collection.
• Process carrier/vendor invoices and reconcile payments.
• Support month-end close and financial reporting.

Skills

Excel proficiency

Google Sheets

Attention to detail

Strong communication

Organization

Deadline management

Problem-solving

Independent & collaborative

Tools

Turvo

Accounting Software

ERP systems

Job description

About Amnex Solutions Corp is a rapidly growing transportation and logistics company providing nationwide freight brokerage, drayage, intermodal, truckload, and customized supply chain solutions.

Benefits

• 401(k)
• Health insurance

Company: Amnex Solutions Corp

Location: West Loop, Chicago, IL

Employment Type: Full-Time

Department: Accounting & Finance

Work Location: On-Site

We work with customers and transportation partners across the United States, delivering reliable logistics services through operational expertise, technology, and customer-focused solutions.

We are seeking a motivated and detail-oriented Accounting Specialist – Accounts Receivable / Accounts Payable (AR/AP) to join our team at our West Loop office in Chicago.

This position plays an important role in supporting daily accounting operations, ensuring accurate freight billing, managing carrier and vendor payments, and maintaining strong financial processes as our company continues to expand.

Key Responsibilities

Accounts Receivable (AR)

• Prepare, review, and process customer invoices for completed freight shipments.
• Verify billing accuracy against customer rate agreements, shipment records, and supporting documentation.
• Ensure proof of delivery (POD), bills of lading (BOL), and other required documents are properly collected and submitted.
• Maintain accurate accounts receivable records and monitor outstanding balances.
• Follow up with customers regarding past-due invoices and outstanding payments.
• Research and resolve billing discrepancies, payment shortages, disputes, and rejected invoices.
• Apply customer payments and assist with account reconciliations.
• Coordinate with operations and account management teams to ensure timely and accurate invoicing.
• Support collection efforts and help reduce outstanding receivables.

Accounts Payable (AP)

• Review, verify, and process carrier and vendor invoices.
• Match carrier invoices against agreed transportation rates and shipment documentation.
• Validate freight charges, detention, layovers, and other accessorial expenses.
• Maintain accurate accounts payable records and monitor payment schedules.
• Respond to carrier and vendor inquiries regarding payment status and invoice discrepancies.
• Investigate and resolve billing inconsistencies with internal departments and external partners.
• Assist with vendor reconciliations and payment processing.
• Ensure accounting procedures are followed to prevent duplicate payments and incorrect charges.

General Accounting Responsibilities

• Maintain organized and accurate accounting records.
• Assist with daily transaction reconciliation and month-end accounting activities.
• Prepare AR/AP aging reports and other financial summaries for management.
• Identify billing inefficiencies and recommend improvements to accounting processes.
• Collaborate with operations, carrier sales, customer service, and management teams.
• Assist with financial documentation, internal reviews, and audit preparation.
• Maintain confidentiality of sensitive financial and business information.
• Support additional accounting and administrative responsibilities as needed.

Qualifications

• Previous experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
• Experience in transportation, freight brokerage, logistics, or third-party logistics (3PL) is strongly preferred.
• Strong proficiency in Microsoft Excel and Google Sheets.
• Familiarity with accounting software and financial recordkeeping.
• Experience with transportation management systems (TMS), including Turvo, is a plus.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple deadlines and prioritize tasks effectively.
• Strong problem-solving skills and willingness to take ownership of assigned responsibilities.
• Ability to work both independently and collaboratively in a fast-paced office environment.

What We're Looking For

Our ideal candidate is someone who is dependable, organized, and proactive. This individual understands the importance of accurate accounting, consistent follow-up, and maintaining positive relationships with customers, carriers, and vendors.

We value candidates who take initiative, identify discrepancies before they become larger problems, and contribute to improving the efficiency of our accounting operations.

What We Offer

• Opportunity to join a growing national transportation and logistics company.
• Modern, collaborative office environment in Chicago's West Loop.
• Exposure to multiple areas of freight transportation and logistics accounting.
• Professional development and advancement opportunities.
• Competitive compensation based on qualifications and experience.
• Compensation: [Insert hourly rate or annual salary range]
• Benefits: [Insert applicable employee benefits]