Accounts Payable/Accounts Receivable Specialist

Trova Advisory Group; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package including medical and dental options

Job summary

A growing logistics and transportation organization is seeking an Accounts Payable/Accounts Receivable Specialist to manage daily financial transactions, ensure timely processing of invoices, and support month-end close. The ideal candidate should have over 2 years experience in AP/AR, proficiency in QuickBooks, and knowledge of logistics operations. This full-time role is onsite in Chicago, offering a competitive salary and benefits.

Qualifications

• 2+ years of experience in Accounts Payable and Accounts Receivable.
• Proficiency in QuickBooks (Online or Desktop).
• Prior exposure to logistics, freight, or transportation industries.

Responsibilities

• Handle daily financial transactions including billing and collections.
• Ensure timely and accurate processing of invoices and receipts.
• Support the accounting team during month-end close and reporting.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving abilities

Education

Associate’s or Bachelor’s degree in Accounting or Finance

Tools

QuickBooks

Transportation management systems (TMS)

Job description

Accounts Payable/Accounts Receivable Specialist

Location: Chicago, IL 60622

Employment Type: Full-Time | Onsite

Base Pay Range: $55,000/yr – $70,000/yr

About the Company: Our client is a growing logistics and transportation organization focused on providing efficient and dependable freight management solutions. They utilize advanced technology platforms to streamline operations, improve financial accuracy, and maintain clear visibility across their supply chain network.

Position Summary: The Accounts Payable / Accounts Receivable Specialist will handle daily financial transactions including billing, collections, payments, and reconciliations. This individual will ensure timely and accurate processing of invoices and receipts, maintain vendor and customer accounts, and support the accounting team during month‑end close and reporting. This is a hands‑on role working closely with operations and finance to ensure data integrity and financial accuracy across multiple systems.

Key Responsibilities

Accounts Payable

• Review, verify, and process vendor invoices and freight bills for accuracy and approval.
• Match purchase orders, bills of lading, and receipts to ensure proper documentation.
• Schedule and prepare vendor payments (ACH, wire, check, credit card).
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain organized electronic and physical AP records.

Accounts Receivable

• Generate and issue customer invoices and ensure accuracy in recording transactions.
• Monitor aging reports and follow up on outstanding receivables.
• Post customer payments and reconcile AR accounts.
• Research and resolve billing issues or short payments.
• Support cash flow forecasting by providing collection status updates.

General Accounting & Reporting

• Reconcile AP/AR subledgers to the general ledger.
• Assist with month‑end close, journal entries, and reporting.
• Collaborate with operations to ensure accurate data integration between systems.
• Support internal and external audits with documentation.
• Recommend and implement process improvements for accuracy and efficiency.

Qualifications

Required

• 2+ years of experience in Accounts Payable and Accounts Receivable.
• Prior exposure to logistics, freight, or transportation industries.
• Proficiency in QuickBooks (Online or Desktop).
• Familiarity with transportation management systems (TMS).
• Working knowledge of GAAP as it relates to AP/AR.
• Strong attention to detail and organizational skills.
• Excellent communication and problem‑solving abilities.

Preferred

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Experience with freight billing, factoring, or carrier settlements.
• Background reconciling data between operational and financial systems.

Equal Opportunity Employer Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status. We are committed to fostering an inclusive workplace where all individuals are welcomed and supported.

If you require reasonable accommodation during the application or interview process, please contact us at [e-mail] and include the nature of your request and your contact information.

Trova Advisory Group offers a comprehensive benefits package including medical and dental options for all eligible employees.