Accounting Specialist

pdp; Pittsburgh (Allegheny County); On-site; USD 28,000 - 34,000; Part time

Job summary

Pittsburgh Downtown Partnership (PDP) is seeking a part-time accounting specialist to support Accounts Payable and Receivable for the organization in Pittsburgh. The role includes ensuring proper invoice coding, vendor setup, 1099s, W-9 management, and handling payments and receipts.

You’ll assist with payroll, tax billing, and miscellaneous projects as needed. The ideal candidate has an accounting background, is detail-oriented, and proficient in Microsoft 365 with Netsuite and Bill.com

Qualifications

• Accounting background and 3 years related work experience.
• Proficiency with Microsoft 365 and Excel; Netsuite and Bill.com familiarity.
• Able to work 10 to 20 hours per week.

Responsibilities

• Enter invoices and ensure proper coding and authorization.
• Process credit card receipts and sales receipts; run reports.
• Assist with payroll processing and tax-related items; front desk support as needed.

Skills

Detail oriented

Well organized

Accurate

Education

Bookkeeping courses

3 years related work experience

Tools

Netsuite

Bill.com

Excel

Microsoft 365

Job description

Position Summary

The Pittsburgh Downtown Partnership (PDP) is seeking a n accounting specialist to assist with the Accounts Payable and Receivable functions for the organization. The successful candidate will act as the first line of internal control for disbursements by ensuring invoices have proper coding and authorizations, set up 1099 vendors, maintain W-9 forms and handle vendor relations. The accounting specialist will enter invoices, handle the credit card transactions, and sales receipts and run various reports on a regular and ad hoc basis. The candidate will also assist with payroll processing, annual business improvement district tax billing, and other projects as assigned.

This part-time position will report to the Director of Finance. The ideal candidate will be well organized, accurate, and able to work collaboratively in a team environment. Minimum qualifications include an accounting background, proficiency with Microsoft Office 365, previous experience with Netsuite, Bill.com, and Microsoft Excel lookups and pivot tables preferred, and able to work 10 to 20 hours per week.

Representative Duties and Responsibilities

• Research of account numbers, department, and class designations for invoices
• Ensure proper coding and authorization for invoices
• Enter invoices into accounting software
• File all open and paid invoices
• Manage Quarterly ASCAP & BMI reporting
• Verify that appropriate documentation is obtained from vendors (W-9, etc.)
• Account for credit card processing by reviewing receipts and entering receipts into accounting system
• Create and file all receivable invoices
• Assist with front desk on as needed basis
• Perform all other duties, at the discretion of management, as assigned

Desired Characteristics & Requirements

• Detail oriented, well organized and accurate
• Bookkeeping or accounting courses and/or 3 years related work experience
• Proficiency with Microsoft Office 365, including Excel.
• Familiarity with accounting software systems Netsuite and/or Bill.com
• Flexibility to work more or fewer hours depending on seasonality of the business
• Ability to work collaboratively in a team environment in support of the mission of the organization
• Ability to pass required clearances for employment

Compensation

Salary: $20-25 per hour