ACCOUNTS PAYABLE SPECIALIST

Mechanical Services & Design; Dayton (OH); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

PTO

401(k) match

Bonus Program

Competitive Medical, Vision, andDental

Health Savings Account match

Company paid Short- and Long-Term Dis.

Company paid Life Insurance Policy

FREE Training and Education

Job summary

Mechanical Services & Design in Dayton, OH is seeking an Accounts Payable Specialist to support our finance team by processing invoices, managing vendor relationships, and ensuring timely, accurate payments.

You will handle credit applications, expense reports, lease payments, tax submissions, and garnishments, while troubleshooting system issues and proposing process improvements. The role emphasizes accuracy and efficiency in a fast-paced environment.

Qualifications

• Detail-oriented and organized candidate.
• Proficient with Microsoft Office, especially Excel.
• Understanding of GAAP.
• Able to multitask efficiently.
• 1-3 years' experience in AP and/or AR preferred.
• High School Diploma/GED required.

Responsibilities

• Vendor & Invoice Management: maintain vendor relationships, resolve invoice discrepancies, code invoices, ensure accurate data entry and approvals.
• Payment Processing: manage AP aging, schedule and process payments, create check runs, handle credit card expenses and lease payments.
• Tax & Payroll Deductions: submit sales tax filings and process garnishments and other deductions.
• System & Process Improvement: troubleshoot GE system issues and identify improvement opportunities.

Skills

Detail-oriented

Organized

Proactive

Multitask

Education

High School Diploma/GED

Tools

Microsoft Excel

GE system

Job description

Job Location: Dayton, OH 45431

Position Type: Full Time

Salary Range: $25.00 - $28.00 Hourly

MSD is looking for an Accounts Payable Specialist to join our team!

We're looking for a detail-oriented Accounts Payable Specialist to support our finance team by processing invoices, managing vendor relationships, and ensuring timely, accurate payments. In this role, you'll handle everything from credit applications and expense reports to lease payments, tax submissions, and garnishments. You'll also help troubleshoot system issues and recommend process improvements.

If you're organized, proactive, and ready to keep operations running smoothly, we'd love to have you on the team.

The Accounting Specialist is responsible for the processing and payment of vendor and agency obligations in keeping with MSD accounting policies. The Accounting Specialist supports the total quality effort by identifying and responding to the needs of internal and external customers 100% of the time.

Minimum Requirements

• Ability to comprehend highly technical instructions especially but not limited to: governmental regulations
• Proven experience with Microsoft Office Products, particularly Excel
• Understanding of Generally Accepted Accounting Principles
• Able to multitask efficiently
• 1-3 years' experience in AP and/or AR preferred
• High School Diploma/GED required

Job Duties

• Vendor & Invoice Management: Maintain positive vendor relationships, resolve invoice discrepancies, process and code invoices, and ensure accurate system entry and approvals.
• Payment Processing: Manage accounts payable aging reports, schedule and process payments, create check runs, and handle credit card expense reports and lease payments.
• Documentation & Compliance: Prepare vendor credit applications, maintain vendor files, create waivers of lien, and ensure accurate documentation in the GE system.
• Tax & Payroll Deductions: Submit sales and use tax filings, and process child support payments, garnishments, and other court-ordered deductions.
• System & Process Improvement: Troubleshoot GE system issues, identify improvement opportunities, and support compliance with internal policies and regulatory guidelines.

Benefits

• FREE Training and Education
• PTO
• 401(k) match
• Bonus Program
• Competitive Medical, Vision, and Dental
• Health Savings Account match
• Company paid Short- and Long-Term Disability
• Company paid Life Insurance Policy

We value our employees and are committed to doing everything possible to ensure your continued growth and opportunities!

Mechanical Services & Design complies with applicable federal civil rights laws and does not discriminate, exclude people, or treat them differently because of race, color, ethnicity, religion, culture, language, national origin, age, disability, socioeconomic status, sex, sexual orientation, or gender identity or expression in its various programs and activities.