Construction Billing & Project Admin Specialist

Nci Painting; Glen Ellyn (IL); Hybrid; USD 45,000 - 65,000; Full time

Job summary

NCI Painting is seeking a Finance/Administration professional to support monthly subcontractor invoicing and project administration. You will lead the invoice process with the Finance Director and Project Managers, prepare billings based on job completion, and assemble all required documentation for payment applications.

Responsibilities include maintaining project records, collecting and organizing waivers and schedules, and ensuring accurate data entry in GC portals.

Qualifications

• Strong background in subcontractor construction billing.
• Experience with construction subcontractor invoicing procedures.
• Excel knowledge is mandatory.
• Attention to detail is critical.
• Represents the company well.

Responsibilities

• Lead the monthly invoice process with Finance Director and Project Manager team.
• Coordinate with Project Managers on % of job completion for monthly billing submission.
• Fill out schedules of values, pay apps, waivers, AIA and G702 for GC customers.
• Assemble payment submission packages including waivers, tax exemptions, etc.
• Navigate GC portals to submit payment requests and enter required data.
• Maintain project filing system and upload documents.
• Prepare job start sheets and update project folders.
• Submit proposals and PCOs (change orders).

Skills

Subcontractor billing

Invoicing procedures

Attention to detail

Accounting knowledge

Education

Notary certification desired

Tools

Excel

GC portals

Job description

NCI Painting is seeking a Finance/Administration professional to support monthly subcontractor invoicing and project administration. You will lead the invoice process with the Finance Director and Project Managers, prepare billings based on job completion, and assemble all required documentation for payment applications.

Responsibilities include maintaining project records, collecting and organizing waivers and schedules, and ensuring accurate data entry in GC portals.