Accounting & Payroll Specialist – District Office

Applitrack; Forest Hills (KY); On-site; USD 65,000 - 91,000; Full time

Job summary

Forest Hills School District is seeking an Administrative Assistant Exempt IV – Accounting Specialist (Central Office) to support the Treasurer. The role covers accounting, payroll, and compliance tasks with a strong emphasis on accuracy and confidentiality.

The position requires multitasking, proficiency in Microsoft Office and Google Suite, and effective communication. A degree in accounting is preferred, with several years in a public school setting or equivalent experience desired.

Qualifications

• Associate or Bachelor’s Degree in Accounting (preferred).
• Minimum of three years’ service in an Ohio public school district Treasurer’s Office or equivalent (preferred).
• Ability to perform several tasks concurrently with ease and professionalism, while meeting critical deadlines.
• Ability to skillfully utilize Microsoft Office Suite and Google Suite programs and other web-based applications.
• Ability to communicate clearly and concisely, verbally and in writing.
• Ability to keep employee information strictly confidential.
• Ability to provide excellent customer service through highly proficient interpersonal skills including the ability to work collaboratively as part of a team.

Responsibilities

• Posts receipts and appropriations across multiple funding sources.
• Expenditure and revenue budget preparation and maintenance.
• Works collaboratively with other district departments to manage Grant projects and expenses.
• Maintains information for 1099 processing.
• Assists with preparing data for GAAP conversion.
• Processes warrants for refunds and generates refund warrants for the return of funds to payers.
• Manages multiple projects simultaneously; plans and implements strategies to ensure tasks are completed within required time-frames; maintains a high degree of accountability for results.
• Assembles and helps interpret/organize data for analysis, forecasting, and reporting.
• Maintains accounting files.
• Prepares reports as required.
• Processes project cash requests for Federal Programs in the Ohio Department of Education CCIP (soon ED STEPS).
• Submits final expenditure reports annually to awarding agency.
• Follows established procedures to ensure accurate, timely recording and preservation of documents; maintains filing system.
• PAYROLL
• Processes quarterly coach supplemental records in accordance with board approved supplemental salary schedule.
• Cross-trains to run payroll on a rotating basis to serve as Payroll Coordinator Back-Up.
• Submits payroll related payments to local, state and federal agencies and miscellaneous entities.
• Assists in processing or verifying payroll calculations.
• Maintains accurate and updated employee payroll records.
• COLLABORATION
• Assists audit team, as needed.
• Assists administration in gathering data and preparing reports for employee negotiations.
• Assists other members in the Treasurer's Office as needed.
• Works with HR and accounting department to ensure complete and accurate flow of information for employee benefits.
• COMPLIANCE & REPORTING
• Ensure district compliance with ACA, COBRA, FMLA, and other relevant employment laws;
• Prepare and submit all required compliance reports to state and federal agencies;
• Interpret and apply provisions related to benefits and leaves as outlined in collective bargaining agreements
• OTHER
• Maintains a professional appearance, punctuality and dependable attendance; completes assigned responsibilities; maintains confidentiality.
• Builds respectful, collaborative relationships with colleagues and others while contributing to a positive work environment.
• Represents the district professionally, fosters goodwill and public support, and serves as a positive role model.
• Performs other duties as assigned.

Skills

Multitasking

Microsoft Office

Google Suite

Communication skills

Confidentiality

Customer service

Team collaboration

Education

Accounting degree (associate or bachelor’s)

Experience in Ohio public school treasurer's office or equivalent

Tools

Microsoft Office Suite

Google Suite

Job description

Forest Hills School District is seeking an Administrative Assistant Exempt IV – Accounting Specialist (Central Office) to support the Treasurer. The role covers accounting, payroll, and compliance tasks with a strong emphasis on accuracy and confidentiality.

The position requires multitasking, proficiency in Microsoft Office and Google Suite, and effective communication. A degree in accounting is preferred, with several years in a public school setting or equivalent experience desired.