Forest Hills School District - Administrative Assistant Exempt IV - Accounting Specialist (Central Office)

The Greater Cincinnati School Application Consortium; Forest Hills (KY); On-site; USD 65,000 - 91,000; Full time

Job summary

Forest Hills School District is seeking an Administrative Assistant Exempt IV – Accounting Specialist (Central Office) to support the Treasurer. The role covers accounting, payroll, and compliance tasks with a strong emphasis on accuracy and confidentiality.

The position requires multitasking, proficiency in Microsoft Office and Google Suite, and effective communication. A degree in accounting is preferred, with several years in a public school setting or equivalent experience desired.

Qualifications

• Associate or Bachelor’s Degree in Accounting (preferred).
• Minimum of three years’ service in an Ohio public school district Treasurer’s Office or equivalent (preferred).
• Ability to perform several tasks concurrently with ease and professionalism, while meeting critical deadlines.
• Ability to skillfully utilize Microsoft Office Suite and Google Suite programs and other web-based applications.
• Ability to communicate clearly and concisely, verbally and in writing.
• Ability to keep employee information strictly confidential.
• Ability to provide excellent customer service through highly proficient interpersonal skills including the ability to work collaboratively as part of a team.

Responsibilities

• Posts receipts and appropriations across multiple funding sources.
• Expenditure and revenue budget preparation and maintenance.
• Works collaboratively with other district departments to manage Grant projects and expenses.
• Maintains information for 1099 processing.
• Assists with preparing data for GAAP conversion.
• Processes warrants for refunds and generates refund warrants for the return of funds to payers.
• Manages multiple projects simultaneously; plans and implements strategies to ensure tasks are completed within required time-frames; maintains a high degree of accountability for results.
• Assembles and helps interpret/organize data for analysis, forecasting, and reporting.
• Maintains accounting files.
• Prepares reports as required.
• Processes project cash requests for Federal Programs in the Ohio Department of Education CCIP (soon ED STEPS).
• Submits final expenditure reports annually to awarding agency.
• Follows established procedures to ensure accurate, timely recording and preservation of documents; maintains filing system.
• PAYROLL
• Processes quarterly coach supplemental records in accordance with board approved supplemental salary schedule.
• Cross-trains to run payroll on a rotating basis to serve as Payroll Coordinator Back-Up.
• Submits payroll related payments to local, state and federal agencies and miscellaneous entities.
• Assists in processing or verifying payroll calculations.
• Maintains accurate and updated employee payroll records.
• COLLABORATION
• Assists audit team, as needed.
• Assists administration in gathering data and preparing reports for employee negotiations.
• Assists other members in the Treasurer's Office as needed.
• Works with HR and accounting department to ensure complete and accurate flow of information for employee benefits.
• COMPLIANCE & REPORTING
• Ensure district compliance with ACA, COBRA, FMLA, and other relevant employment laws;
• Prepare and submit all required compliance reports to state and federal agencies;
• Interpret and apply provisions related to benefits and leaves as outlined in collective bargaining agreements
• OTHER
• Maintains a professional appearance, punctuality and dependable attendance; completes assigned responsibilities; maintains confidentiality.
• Builds respectful, collaborative relationships with colleagues and others while contributing to a positive work environment.
• Represents the district professionally, fosters goodwill and public support, and serves as a positive role model.
• Performs other duties as assigned.

Skills

Multitasking

Microsoft Office

Google Suite

Communication skills

Confidentiality

Customer service

Team collaboration

Education

Accounting degree (associate or bachelor’s)

Experience in Ohio public school treasurer's office or equivalent

Tools

Microsoft Office Suite

Google Suite

Job description

Forest Hills School District - Administrative Assistant Exempt IV - Accounting Specialist (Central Office) JobID: 46728

• Position Type: Secretarial and Office Personnel/ Secretary / Administrative Assistant
• Date Posted: 9/24/2026

Reports To: Treasurer

Employment Status: Full Time

Terms of Employment: 256 Days

FLSA Status: Non-Exempt

Salary Range: $65,226 - $91,057

Qualifications 1. Associate or Bachelor's Degree in Accounting (preferred)

Qualifications 2. Minimum of three years' service in an Ohio public school district Treasurer's Office or equivalent (preferred).

Qualifications 3. Ability to perform several tasks concurrently with ease and professionalism, while meeting critical deadlines.

Qualifications 4. Ability to skillfully utilize Microsoft Office Suite and Google Suite programs and other web-based applications.

Qualifications 5. Ability to communicate clearly and concisely, verbally and in writing.

Qualifications 6. Ability to keep employee information strictly confidential.

Qualifications 7. Ability to provide excellent customer service through highly proficient interpersonal skills including the ability to work collaboratively as part of a team.

Definition: Under the direction of the Treasurer, the Accounting Specialist performs a range of accounting, payroll, and compliance functions in support of the District's financial operations. This position requires strong attention to detail, sound judgment in handling confidential information, and the ability to manage multiple concurrent priorities within strict deadlines.

Essential Functions

• Posts receipts and appropriations across multiple funding sources.
• Expenditure and revenue budget preparation and maintenance.
• Works collaboratively with other district departments to manage Grant projects and expenses.
• Maintains information for 1099 processing.
• Assists with preparing data for GAAP (Generally Accepted Accounting Principles) conversion.
• Processes warrants for refunds and generates refund warrants for the return of funds to payers.
• Manages multiple projects simultaneously; plans and implements strategies to ensure tasks are completed within required time-frames; maintains a high degree of accountability for results.
• Assembles and helps interpret/organize data for analysis, forecasting, and reporting.
• Maintains accounting files.
• Prepares reports as required.
• Processes project cash requests for Federal Programs in the Ohio Department of Education Comprehensive Continuous Improvement Plan (CCIP) (soon using the ED STEPS platform).
• Submits final expenditure reports annually to awarding agency.
• Follows established office procedures to ensure accurate, timely recording and preservation of documents; maintains a systematic filing system supporting efficient records retrieval.
• PAYROLL
• Processes quarterly coach supplemental records in accordance with board approved supplemental salary schedule.
• Cross-trains to run payroll on a rotating basis to serve as Payroll Coordinator Back-Up.
• Submits payroll related payments to local, state and federal agencies and miscellaneous entities.
• Assists in processing or verifying payroll calculations.
• Maintains accurate and updated employee payroll records.
• COLLABORATION
• Assists audit team, as needed.
• Assists administration in gathering data and preparing reports for employee negotiations.
• Assists other members in the Treasurer's Office as needed.
• Works with the Human Resources and accounting department to ensure complete and accurate flow of information for employee benefits.
• COMPLIANCE & REPORTING
• Ensure district compliance with the Affordable Care Act (ACA), COBRA, FMLA, and other relevant state and federal employment laws;
• Prepare and submit all required compliance reports to state and federal agencies;
• Interpret and apply provisions related to benefits and leaves as outlined in the District's collective bargaining agreements
• OTHER
• Maintains a professional appearance, demonstrates punctuality and dependable attendance, completes assigned responsibilities, and maintains confidentiality.
• Builds respectful, collaborative relationships with colleagues and others while contributing to a positive and effective work environment.
• Represents the district professionally, fosters goodwill and public support, and serves as a positive role model.
• Performs other duties as assigned.

ADDITIONAL WORKING CONDITIONS

1. Duties are primarily performed in a standard office environment with frequent computer use and prolonged sitting;

2. Occasional travel between district buildings may be required; and

3. Ability to occasionally lift and carry up to 50 pounds.

NOTE: The job description statements are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands required of personnel so classified.

Forest Hills Board Policy 4122 - Nondiscrimination and Equal Employment Opportunity: The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status, ancestry, genetic information (collectively, \"Protected Classes\") or any other legally protected category, in its programs and activities, including employment opportunities.