District Finance & Operations Admin Specialist

Forest Hills Local Schools; Cincinnati (OH); On-site; USD 55,000 - 70,000; Full time

Job summary

Forest Hills School District in Cincinnati is seeking an Administrative Assistant Exempt III – Business Operations Specialist to support the Treasurer and Director of Business Operations. This full-time role (256 days) handles budgeting, contracts, fixed assets, and insurance, reporting to central office.

The position emphasizes accuracy, confidentiality, and strong customer service as the district maintains fiduciary responsibilities and compliance across departments.

Qualifications

• High school diploma or equivalent; associate or bachelor’s preferred.
• Two years accounting or bookkeeping experience incl. AP/AR/payroll/GL.
• Ability to manage multiple tasks while meeting deadlines.
• Proficient in Excel and Microsoft Office; learn web-based tools.
• Clear written and verbal communication; maintain confidentiality.
• Provide excellent customer service with strong interpersonal skills.

Responsibilities

• Maintain contracts and ensure compliance with bidding regulations.
• Post appropriations, revenue, transfers for Food Service Funds; process PO payments.
• Handle requisitions and budgeting for Business Operations Budget and Permanent Improvement Fund.
• Maintain fixed asset data; prepare inventory reports; GAAP reporting.
• Coordinate insurance renewals, claims, and certificate collection.
• Administer FMX work order system; manage workflows and documentation.
• Perform other duties; prepare reports; maintain professionalism and confidentiality.

Skills

Excel

Microsoft Office

Communication

Multitasking

Confidentiality

Customer service

Education

High School Diploma

Associate or Bachelor's Degree preferred

Tools

Microsoft Office Suite

Accounting software

Job description

Forest Hills School District in Cincinnati is seeking an Administrative Assistant Exempt III – Business Operations Specialist to support the Treasurer and Director of Business Operations. This full-time role (256 days) handles budgeting, contracts, fixed assets, and insurance, reporting to central office.

The position emphasizes accuracy, confidentiality, and strong customer service as the district maintains fiduciary responsibilities and compliance across departments.