Accounting & Payments Associate, Psychology Dept

University of Texas; Austin (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

University of Texas at Austin seeks an Administrative Associate to join the Psychology Department's Business Services team. You will process invoices, reimbursements, and other accounting transactions, ensuring accuracy and compliance with university policies, and support cash advances and graduate tuition payments.

This fixed-term, two-year position requires strong organizational and communication skills, attention to detail, and experience with MS Office and university financial systems.

Qualifications

• Bachelor’s degree and one year of experience performing complex administrative functions, or high school diploma/GED and five years of clerical or administrative experience.
• Excellent attention to detail and accuracy.
• Strong organizational, written communication, and verbal communication skills.
• Demonstrated ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, particularly Adobe Acrobat, Excel, Outlook, and Word.
• Experience maintaining confidential and sensitive information.
• Ability to interpret and apply policies and procedures.
• Experience providing professional customer service.
• Experience with UT Austin financial systems and processes (DEFINE and FRMS) preferred.
• Experience using Smartsheet or similar project/work management tools preferred.

Responsibilities

• Review and process invoices, vouchers, reimbursements, and other accounting transactions ensuring accuracy, completeness, and compliance with university policies and procedures.
• Coordinate cash advance requests and reconciliations for research participant payments, ensuring timely processing and complete supporting documentation.
• Process tuition and fellowship payments for Psychology graduate students, including reviewing payment information and following up on incomplete documentation or approvals.
• Maintain accurate and organized financial records and supporting documentation to ensure transactions can be reviewed, reconciled, and retrieved as needed.
• Support month-end and fiscal year-end closing activities, including gathering documentation and resolving outstanding transaction issues.
• Provide timely and professional customer service to faculty, staff, students, and university business offices regarding accounting and payment processes.
• Perform other accounting and administrative duties as assigned.

Skills

Administrative support

Attention to detail

Customer service

Communication

Multitasking

Policy interpretation

Education

Bachelor’s degree

High school diploma/GED

Tools

Adobe Acrobat

Excel

Outlook

Word

Smartsheet

DEFINE

FRMS

Job description

University of Texas at Austin seeks an Administrative Associate to join the Psychology Department's Business Services team. You will process invoices, reimbursements, and other accounting transactions, ensuring accuracy and compliance with university policies, and support cash advances and graduate tuition payments.

This fixed-term, two-year position requires strong organizational and communication skills, attention to detail, and experience with MS Office and university financial systems.