Accounting & Operations Specialist - Small Business Impact

Ultimate Staffing; Saint Louis Park (MN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Collaborative work environment

Opportunity for professional growth

Supportive leadership

Job summary

A growing manufacturing organization in Saint Louis Park is seeking an Accounting & Operations Specialist to manage key accounting functions and support business growth. This role offers variety, autonomy, and a collaborative atmosphere where contributions are valued. Desired candidates should have 2+ years in accounting, familiarity with payroll and sales tax, and comfort using Excel. The work schedule is Monday to Friday with flexible start and end times. It's an excellent opportunity for someone who thrives in a family-oriented and dynamic environment.

Qualifications

• 2+ years of accounting experience.
• Experience with bi-weekly payroll processing and tax filings.
• Comfortable in a fast-paced small business environment.
• Proficient in Excel; familiarity with accounting systems (Sage 50 a plus).
• Able to work independently in a fast-paced, small-business environment.

Responsibilities

• Oversee accounts receivable and payable processes.
• Process bi-weekly payroll and maintain employee records.
• Reconcile bank accounts and prepare financial statements.
• Assist in preparing annual budgets and analyzing variances.
• Maintain inventory records and support pricing as needed.
• Coordinate with external partners and ensure internal controls.

Skills

Accounting experience

Payroll processing

Sales tax preparation

Excel proficiency

Self-motivated

Multi-tasking

Tools

Sage 50

Job description

Join a small, growing manufacturing organization in St. Louis Park! As a family‑oriented business operating on the EOS (Entrepreneurial Operating System) model, the company emphasizes integrity, dedication, customer focus, and strong team values. Employees enjoy a collaborative, easy‑going environment where contributions are visible and appreciated.

About the Role

We are seeking a highly organized and self‑motivated Accounting & Operations Specialist to oversee core accounting functions and support ongoing business growth. This position offers variety, autonomy, and meaningful impact within a tight‑knit team. This is an excellent opportunity for someone who loves ownership of the accounting function and thrives in a role that touches multiple aspects of business operations.

Key Responsibilities

Accounts Receivable & Payable

• Process customer payments, prepare deposits, and record transactions
• Maintain documentation for receivables, payables, and financial records
• Enter and review vendor invoices, verify accuracy, and process timely payments
• Perform collections activities and manage customer credit reviews

Payroll & Employee Support

• Process bi‑weekly payroll and complete tax deposits and quarterly filings
• Maintain employee records, timekeeping, PTO tracking, and benefits documentation

Month-End, Reporting & Compliance

• Reconcile bank accounts and prepare supporting schedules
• Generate monthly financial statements and analyze general ledger activity
• Prepare sales tax filings (monthly, quarterly, annual)
• Assist with month‑end and year‑end reporting and checklists
• Maintain accurate inventory records and reconcile counts
• Support pricing updates, margin reviews, and product pricing materials

Other Responsibilities

• Assist in preparing annual budgets and analyzing variances
• Coordinate with internal and external partners (insurance, benefits, etc.)
• Maintain internal controls and ensure compliance with financial policies

Requirements

• 2+ years of accounting experience
• Experience with payroll processing is ideal (bi‑weekly payroll, tax deposits, quarterly filings)
• Experience with sales tax preparation and filing is ideal (monthly, quarterly, annual)
• Ability to work independently, take initiative, and manage multiple priorities
• Proficiency with Excel and general comfort with accounting systems (Sage 50 experience is a plus)
• Comfortable working in a fast‑paced small‑business environment

Why You'll Love Working Here

• Close‑knit team where your work truly matters
• Stable, growing business with innovative products
• Clear expectations and supportive leadership
• Inclusive culture rooted in integrity and teamwork
• Opportunity to wear multiple hats and grow professionally

Schedule:

Monday-Friday, 8-5 (flexible start/end times)

Work Environment:

Onsite (ideally); with the possibility of a hybrid schedule

Company Size:

Small team of 9 employees and growing! | ~$4M annual revenue

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.