Business Operations and Accounting Specialist

PASONA N A, INC.; Torrance (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Paid sick time

Simple IRA

Job summary

Pasona Inc. (United States) is seeking a detail-oriented Business Operations & Accounting Specialist to support a growing U.S.

organization. You will handle a broad range of accounting and business administration activities, including accounts payable and receivable, financial reporting support, budget tracking, tax and compliance coordination, payroll and employee administration, vendor management, import and logistics documentation, and general office operations.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Approximately 5+ years of relevant accounting/finance and operations experience.
• Solid understanding of bookkeeping and general accounting principles.
• Experience with accounts payable and accounts receivable.
• Proficiency in Microsoft 365, especially Excel, and in communicating in English.

Responsibilities

• Handle day-to-day accounting activities (AP/AR, payments, banking, recordkeeping).
• Assist with month-end and year-end close activities.
• Prepare journal entries, reconciliations, depreciation, and foreign-currency transactions.
• Maintain organized financial records and related contracts.
• Coordinate with management and external accounting professionals as needed.
• Prepare routine financial and management reports and monitor budgets.
• Coordinate tax, licensing, and regulatory compliance with external advisers.
• Support payroll administration and employee benefits documentation.
• Assist recruiting, onboarding, immigration, and documentation tasks as required.
• Provide administrative support for import/export, logistics, and office operations.
• Draft internal and external business reports and presentations.

Skills

Attention to detail

Organizational skills

Independent work

Communication skills (English)

Education

Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Excel

ERP systems

Payroll software

Job description

Business Operations & Accounting Specialist

Position Summary

Our clilent company is seeking a detail-oriented and proactive Business Operations & Accounting Specialist to support a growing U.S. organization. This position will be responsible for a broad range of accounting and business administration activities, including accounts payable and receivable, financial reporting support, budget tracking, tax and compliance coordination, payroll and employee administration, vendor management, import and logistics documentation, and general office operations. The ideal candidate is comfortable working in a small and fast-paced environment where responsibilities may evolve as the business grows. This position requires strong organizational skills, attention to detail, sound judgment, confidentiality, and the ability to work independently while coordinating with internal teams and outside professionals.

Key Responsibilities

Accounting & Finance

• Handle day-to-day accounting activities, including accounts payable, accounts receivable, payment processing, banking transactions, and financial recordkeeping.
• Assist with month-end and year-end closing activities.
• Prepare journal entries and support accruals, prepayments, account reconciliations, fixed-asset depreciation, foreign-currency transactions, and intercompany transactions as applicable.
• Maintain accurate and organized financial records, invoices, receipts, contracts, and supporting documentation.
• Work with management and external accounting professionals as needed.

Financial Reporting & Budget Administration

• Prepare routine financial and management reports.
• Track expenses and monitor departmental or company budgets.
• Review variances and follow up on discrepancies.
• Maintain supporting documentation for financial reporting and business planning.

Tax, Licensing & Compliance Support

• Coordinate with external accountants, tax advisors, auditors, attorneys, banks, government agencies, and other professional service providers.
• Assist with corporate and employee-related tax administration and information requests.
• Track business registrations, licenses, permits, renewals, and other compliance requirements.
• Maintain compliance calendars and related documentation.
• Coordinate with outside professionals regarding employment and regulatory matters that require professional guidance.

Payroll & Employee Administration

• Assist with payroll administration and employee expense reimbursements.
• Support employee benefits administration.
• Maintain confidential employee and personnel-related records.
• Coordinate administrative matters with payroll and benefits providers.

Recruiting & Onboarding Support

• Provide administrative support for recruiting and onboarding activities as needed.
• Coordinate with recruiting agencies and hiring managers.
• Assist with job postings, interview scheduling, candidate communication, and pre-employment documentation.
• Support new-hire orientation and onboarding activities.
• Maintain confidential applicant and employee records.

Immigration & Employment Documentation Support

• Provide administrative assistance with employee immigration and work authorization matters when required.
• Coordinate with immigration counsel, employees, management, and other relevant parties.
• Collect and organize required documentation and track expiration dates, filing deadlines, and outstanding action items.
• Follow up on case status and administrative requirements while referring legal matters to appropriate professionals.

Import, Logistics & Operations Support

• Prepare and maintain shipping, customs, logistics, and import-related documentation.
• Coordinate with logistics providers, customs brokers, vendors, and internal teams.
• Assist with maintaining accurate records related to imported products, expenses, and company assets.
• Provide general operational support to other departments as business needs require.

Office & Vendor Administration

• Support day-to-day office operations.
• Coordinate correspondence, scheduling, meetings, office supplies, and facilities-related requests.
• Communicate with vendors and service providers.
• Maintain contracts, agreements, corporate records, and administrative documentation.

Business Reporting & Documentation

• Prepare routine business reports and presentations.
• Maintain organized corporate and administrative records.
• Assist management with information gathering and documentation for internal and external purposes.

Process Improvement

• Help develop and maintain internal procedures, approval processes, administrative workflows, compliance calendars, and internal controls.
• Identify opportunities to improve efficiency and organization within accounting and administrative processes.
• Assist with implementing systems and procedures as the organization grows.
• Handle time-sensitive and ad hoc assignments with appropriate judgment and follow-through.

Other Responsibilities

• Perform additional accounting, administrative, or operational duties based on evolving business needs.

Qualifications

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant professional experience.
• Approximately 5+ years of relevant experience in accounting, financial administration, business operations, compliance coordination, office administration, or a related field.
• Working knowledge of general accounting principles and bookkeeping.
• Experience with accounts payable and accounts receivable.
• Familiarity with financial reporting and basic accounting close processes.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently with limited supervision.
• Strong judgment, discretion, and follow-through.
• Proficiency in Microsoft 365, particularly Excel.
• Professional written and verbal communication skills in English.

Preferred Qualifications

• Japanese language ability is highly preferred.
• Experience working in a small, growing, or international business environment.
• Experience with accounting software or ERP systems.
• Familiarity with payroll administration, tax coordination, business licensing, or employment-related compliance.
• Experience supporting import/export, logistics, manufacturing, distribution, or other operational environments is a plus.
• Familiarity with inventory or cost accounting is a plus.
• Experience coordinating with external accountants, attorneys, payroll providers, government agencies, or other professional service providers.
• Comfortable working in an environment where responsibilities may expand or change as the organization grows.
• Hands-on and flexible approach to problem-solving and business support.

Work Environment/Conditions

• This is a full-time, on-site position located in Torrance, California.
• Typical working hours are 8:30 a.m. to 5:30 p.m.
• Occasional meetings outside regular business hours may be required when working with teams in different time zones.
• The position involves frequent computer work, including spreadsheets, accounting records, reports, contracts, employee records, and business correspondence.
• The position requires regular interaction with management, employees, vendors, accounting and legal professionals, banks, logistics providers, and other external partners.
• The successful candidate must be comfortable managing multiple priorities in a growing business environment.
• This position regularly handles confidential financial, employee, legal, and business information.

Additional Requirements

• Legally authorized to work in the United States.
• Ability to travel domestically and internationally on an occasional basis as business needs require.

Compensation

$65,000 – $85,000 per year

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Paid sick time
• Simple IRA

Disclaimer

This job description provides a general overview of the position and its primary responsibilities. Duties and responsibilities may change based on business needs. It is not intended to be an exhaustive list of all responsibilities, qualifications, or working conditions associated with the position.