Accounting & Operations Manager

Ultimate Staffing; Las Vegas (NV); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

Paid time off (PTO)

Job summary

Ultimate Staffing is seeking an experienced Accounting & Operations Manager to lead financial and operational functions in Nevada. The role emphasizes GAAP-compliant financial reporting, hands-on SAGE100 experience, payroll processing, and team supervision within a fast-paced environment.

Responsibilities include monthly close, bank reconciliations, W-2/1099 reporting, and overseeing AP/AR and benefits administration.

Qualifications

• 5+ years in financial reporting/general ledger with GAAP
• Experience processing payroll for 100–200 employees preferred
• Strong knowledge of SAGE100 and MS Office
• Ability to supervise a small team and collaborate with HR

Responsibilities

• Oversee financial reporting, GL structure, and accounting principles.
• Manage AP/AR and payroll processing.
• Ensure timely monthly, quarterly, and year-end close and reporting.
• Handle W-2, 1095, 1099 reporting and payroll tax filings.
• Manage 401(k) and profit-sharing plans; renew insurance.
• Supervise AP/PR staff and coordinate with other departments.

Skills

GAAP

Payroll processing

Excel

Word

Ten-key

Financial reporting

Supervisory

Communication

Interpersonal skills

Multitasking

Education

Bachelor's degree in Accounting

Tools

SAGE100

Job description

Ultimate Staffing is actively seeking an experienced Accounting & Operations Manager to join their client's team in Nevada. This role requires a strategic leader with a strong understanding of accounting principles and hands-on experience with SAGE software. The ideal candidate will manage and oversee various financial and operational aspects of the business, ensuring accuracy and efficiency in all processes.

Position Overview

Ultimate Staffing is actively seeking an experienced Accounting & Operations Manager to join their client's team in Nevada. This role requires a strategic leader with a strong understanding of accounting principles and hands-on experience with SAGE software. The ideal candidate will manage and oversee various financial and operational aspects of the business, ensuring accuracy and efficiency in all processes.

Responsibilities

• Obtain and maintain a thorough understanding of the financial reporting, general ledger structure, and knowledge of accounting principles. SAGE software experience is a must.
• Handle accounts payable, receivable, and payroll processing knowledgeably.
• Ensure a smooth, accurate, and timely monthly, quarterly, and year-end financial close.
• Ensure the timely reporting of all monthly financial information.
• Ensure the accurate and timely processing of positive pay transactions at the bank.
• Complete monthly bank account reconciliations in a timely and accurate manner.
• Complete W-2, 1095, and 1099 reporting.
• File quarterly state and federal payroll tax returns.
• Manage 401(k) and profit-sharing plans.
• Manage the commercial insurance package renewal.
• Process renewal of fleet license plates with the DMV and maintain required document folders for the fleet.
• Assist in external audits and DOL surveys.
• Monitor and analyze department work to develop more efficient procedures and the use of resources while maintaining a high level of accuracy.
• Manage the Accounting AP & PR office staff.
• Collaborate with other department managers.
• Manage and renew all business licenses.
• Manage NTA license plates.
• Order supplies for all divisions.
• Respond to complaints from agencies (e.g., BBB, NTA).

Supervisory Responsibilities

• Supervise 0-6 employees regularly.
• Handle performance, discipline, and termination of employees following company policy and as a team with the human resources department.

Education and Experience

• 5 years of prior experience in financial reporting/general ledger and an extensive understanding of GAAP.
• Experience processing payroll for 100-200 employees is strongly preferred, but not required.
• Knowledge of federal and state compensation laws and administrative standards.
• Knowledge of 401(k) and profit-sharing plan administration.
• Extensive experience with the SAGE100 accounting system is required.
• Must have strong experience with Microsoft Word and Excel.
• Ten-key touch experience required.
• Must be PC proficient and able to thrive in a fast-paced work setting.
• Strong verbal and written communication skills.
• Strong interpersonal, supervisory, and customer service skills required.
• Ability to multitask, work under pressure, and meet required deadlines.
• Bachelor's degree in Accounting preferred but not required.

Required Work Hours

Monday - Friday, 8:00 AM - 5:00 PM

Benefits

• Medical, dental, and vision insurance
• 401(k) plan
• Paid time off (PTO)

Additional Details

This is a supervisory position with a salary range of $65,000 to $75,000 per year.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.