Accounting Specialist

AppleOne Employment Services; Montclair (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid holidays

Paid sick time

Paid vacation time

Job summary

AppleOne Employment Services is assisting a well-established manufacturer in Montclair, CA by recruiting an Accounting Specialist to support day-to-day accounting operations. The role focuses on accounts payable, accounts receivable, invoicing, and Sage 100 ERP experience to ensure accurate financial recordkeeping.

The position is 100% onsite with a stable, team-oriented environment and long-tenured staff. It offers steady hours, growth opportunities, and a chance to contribute to a reliable

Qualifications

• Proficiency with Microsoft Excel and Outlook.
• Excellent attention to detail, organization, accuracy and follow-through.
• Strong communication and customer service skills when working with customers, vendors and internal teams.
• Ability to multitask, prioritize and stay organized in a fast-paced office environment.
• Experience with Accounts Payable, Accounts Receivable and invoicing processes.

Responsibilities

• Generate, process, and email customer invoices accurately and on schedule.
• Manage Accounts Receivable for approximately 100 active customer accounts, including payment follow-up and collection support.
• Process Accounts Payable for approximately 50 vendors, including invoice matching, payment preparation, and vendor record maintenance.
• Review new customer credit applications, establish customer accounts, and handle cash-in-advance orders.
• Research and resolve invoice, payment, customer account, and vendor billing discrepancies.
• Assist with accounting data entry, file maintenance, month-end procedures, reporting, and general office support.

Skills

Excel

Outlook

Attention to detail

Organization

Communication skills

Customer service

Multitasking

Tools

Sage 100 ERP

Job description

A well-established manufacturing company is seeking an experienced Accounting Specialist to support day-to-day accounting operations in Montclair, CA. This direct-hire opportunity is ideal for a detail-oriented accounting professional with strong Accounts Payable, Accounts Receivable, invoicing, and Sage 100 ERP experience.

This company offers a stable, team-focused work environment with more than 40 years in business and an impressive average employee tenure of 10+ years. The Accounting Specialist will join a supportive accounting team where accuracy, follow-through, collaboration, and long-term career growth are valued. This is a great opportunity for someone who enjoys a steady onsite schedule, a positive workplace culture, and contributing to a successful manufacturing operation.

Key Responsibilities

• Generate, process, and email customer invoices accurately and on schedule.
• Manage Accounts Receivable for approximately 100 active customer accounts, including payment follow-up and collection support.
• Process Accounts Payable for approximately 50 vendors, including invoice matching, payment preparation, and vendor record maintenance.
• Review new customer credit applications, establish customer accounts, and handle cash-in-advance orders.
• Research and resolve invoice, payment, customer account, and vendor billing discrepancies.
• Assist with accounting data entry, file maintenance, month-end procedures, reporting, and general office support.

Compensation and Benefits

• Pay: $25.00 to $29.00 per hour, depending on experience.
• Schedule: Monday through Friday, 8:00 AM to 4:30 PM.
• Location: Montclair, CA.
• Work arrangement: 100% onsite.
• Employment type: Direct hire.
• Benefits include medical, dental, and vision coverage.
• 401(k) with company matching.
• Paid holidays.
• Paid sick time and vacation time.
• Long-term, stable company with 40+ years in business.
• Average employee tenure of 10+ years.

Required Qualifications and Skills

• 3+ years of accounting, bookkeeping, Accounts Payable, or Accounts Receivable experience.
• Sage 100 ERP experience is required.
• Experience with A/P, A/R, invoicing, customer accounts, and credit processing.
• Strong understanding of basic accounting principles and financial recordkeeping.
• Proficiency with Microsoft Excel and Outlook.
• Excellent attention to detail, organization, accuracy, and follow-through.
• Strong communication and customer service skills when working with customers, vendors, and internal teams.
• Ability to multitask, prioritize, and stay organized in a fast-paced office environment.
• Manage Accounts Receivable processes, customer invoicing, payment follow-up, and account maintenance.
• Process Accounts Payable transactions, vendor invoices, payment preparation, and billing discrepancy resolution.
• Support customer credit processing, cash-in-advance orders, and accurate accounting recordkeeping.
• Assist with month-end accounting activities, reporting, filing, and daily accounting operations.

Preferred Qualifications

• Manufacturing industry experience is preferred.
• Lighting or electrical industry experience is a plus.
• Experience supporting both customer-facing and vendor-facing accounting functions in a small to mid-sized accounting team is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.